Hearings Support Officer

Hearings Support Officer | 12 Month Contract | (Inside IR35) | Office Attendance - Mon-Fri (Edinburgh)

Day Rate: 147.90

Main Duties:

• Responsibilities will include administrative assistance to client teams, reception cover, providing support to the Shared Services and Programme Management Team, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
• To act as the first point of contact for internal and external enquiries, ensuring all contact is trauma informed and person centred.
• To support the delivery of hearings by providing reception duties and in-hearing support as required, professionally and assertively ensuring compliance with hearing room etiquette.
• Managing multiple diaries, prioritising, arranging and where required attending internal and external appointments and meetings.
• Support virtual attendance at hearings by scheduling, issuing invitations and managing video conferences for key participants.
• To provide support to the Hearings and Witnesses Team, managing generic inboxes, preparing witness citations, drafting responses to correspondence, minuting meetings and other administrative tasks as required.
• To plan and manage key Hearings and Witnesses events, including confidently making announcements at hearings as required.
• Develop and maintain an understanding of the client's operations and develop and maintain strong working relationships with key stakeholders at all levels both internally and externally.
• Maintain effective filing and data storage including emails and retrieval systems in accordance with records management guidelines.
• Undertake any other appropriate duties as required to support the Hearings and Witnesses Team to enable them to fulfil their role.
• Formal business attire is essential while hearings are sitting.

This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.