HR Administrator

1. Recruitment administration: provide support to selection panels including advertising roles, setting up scorecards, invitations to interview, handling candidate queries and any other necessary support. 2. Co-ordinate the onboarding process and administration for all new starters ensuring a positive candidate journey. 3. Proactively manage the flow of information in and out of the HR and recruitment mailboxes, liaising with team members to ensure all incoming mail is acknowledged and dealt with within an agreed timeframe; and suggest and implement improvements to streamline the process where appropriate. 4. Provide support and, where necessary, user training to employees across SFC to enable them to make best use of the self-serve HR platforms; and signpost them to the relevant parts of HR policies and procedures (such as leave and flexi) where required. 5. Organise internal and external meetings and take minutes (e.g. Health & Safety and Joint Negotiation and Consultation Forum) as required. 6. Provide any other support to the smooth running of the team or the organisation that may reasonably be required. For example:

• Ensuring the team's central documents, records and files are organised appropriately and in line with SFC's internal policies for information management and GDPR requirements.
• Keeping a central record of purchase orders and payments relating to HR budgets to support effective in-year budgeting and prompt sign-off of invoices.
• Extracting key pieces of management information (such as sickness absence and turnover) from the HR systems to support management decision making.
• Arranging bookings for events such as conferences and training programmes, ensuring SFC's internal procurement and payment processes are followed.
  
  It is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:
• Experience of working in an HR or recruitment environment in a similar role.
• Experience of administration together with proven organisational skills.
• A proactive, positive, professional and people-friendly approach to working with stakeholders.
• Ability to plan and manage workloads and deadlines and deal with conflicting priorities whilst supporting different team members.
• Proven ability to maintain accuracy and attention to detail.
• Ability to maintain confidentiality, exercise diplomacy and discretion.
• Understanding of and competence in basic filing and information management systems.
• Effective IT systems, keyboard and office skills - including proficiency in the use of MS Word and Excel together with the ability to use HR or Recruitment or Payroll applications.
Proud member of the Disability Confident employer scheme Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

SFC's HR team is integral to the organisation's role and success in supporting post-16 education in Scotland through the support and services we provide to our colleagues, the leadership team and the organisation as a whole. As a team we support employee welfare, recruitment, onboarding, payroll, organisational development, employee relations, learning and development, equalities and so much more. SFC has 170 employees, most of whom work quite a lot of the time from home. We are expecting our workforce to grow substantially within the next couple of years as we implement the Scottish Government's plans to reform the way public bodies support post-16 education and skills. Working with team members, this role within the HR team will play a core part in the smooth administration of our work - with a primary focus on our recruitment process as well as broader HR administrative support. Over the past couple of years SFC has taken significant steps to adopt modern, fit for purpose digital systems across all parts of our business. This includes upgrades to our core HR, payroll and flexitime systems as well as a new online applicant tracking system for recruitment and onboarding.