HR Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An opportunity has arisen for two permanent HR Assistants based at Lister Street, University Hospital Crosshouse.

What you will do:

Working within the Central Employment Services team, you will facilitate the recruitment and employment service processes for managers and staff within the organisation and assist in the collection, collation and calculation of data to support workforce planning and other specific projects.

You will be responsible for all aspects of the recruitment process including drafting and placing adverts to undertaking all pre-employment checks, processing appointment transactions for staff to Payroll and issuing contractual documentation. You will also provide advice and guidance to managers and staff on terms and conditions and HR policy to ensure fairness and consistency of employment practice within the organisation.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Educated to HNC level or equivalent knowledge, you will have excellent IT skills with the ability to use various systems and software packages, particularly an HR system, Excel and Access, together with a sound knowledge of HR policies, procedures and NHS pay and conditions of service. With well developed communication and interpersonal skills, you will have the confidence and ability to communicate with staff and managers at all levels of the organisation. You will have the ability to work effectively in a busy environment and manage conflicting demands, demonstrable organisation and prioritisation skills and the ability to work effectively as part of a team.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 37 per week, Monday to Friday.

Please note: interviews will take place on Thursday 17th October 2024.

If you want to find out more about the role, please contact Taylor Dante, International Recruitment Lead on or email taylor.dante@aapct.scot.nhs.uk or Caroline McCluskey, Recruitment Services Manager on or email caroline.mccluskey@aapct.scot.nhs.uk

INFO

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.

Please check your email regularly (including junk folders) and also your JobTrain account for updates.

Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.

We recommend using the Internet Browser Google Chrome or Microsoft Edge when using JobTrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only.  If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.

Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.