HR Assistant - St. Andrew's Hospice

HR Assistant

SAH Band 2 £21,986-£24,843 pro rata per annum

20 hours per week (Flexible Working is available)

Who are we?

St Andrews Hospice is a registered charity providing specialist palliative care for patients with life-limiting conditions which require complex symptom management, and/or end-of-life care. It is Lanarkshire's specialist hospice and provides multidisciplinary support for patients, their families and carers. The service is provided completely free of charge for the adult population of North and South Lanarkshire and is open to all without distinction of race, gender or creed.

The Hospice values represent our core beliefs and act as our guiding principles at the very heart of all that we do. Our values are; Human Dignity, Compassion, Justice, Advocacy and Quality.

What is the role?

An exciting opportunity has arisen within the HR and Volunteering Team for an HR Assistant to support with the administration of our recruitment processes for both employed staff and volunteers.  The HR Assistant will provide a comprehensive administrative support service to the HR Department enabling the efficient and effective recruitment and selection of job vacancies and volunteer opportunities across St Andrews Hospice. 

The main duties include:

• Provide a comprehensive administrative support service for the HR Team. 
• First point of contact and response, distribution and escalation of queries received via the recruitment mailbox. 
• Collating and distributing vacancy schedules, supporting documents and other recruitment data when required. 
• Undertake pre-employment checks, including Disclosure Scotland checks, as required. 
• Maintain departmental files, paper and computer records within the HR Department.  
•  Assist department with certain aspects of the recruitment process. 
• Participate in the development and use of IT systems as required with aim of providing a seamless service throughout the HR Department. 
• Assist generally within the HR Department, e.g. deal with in-coming telephone calls, e-mails, general personnel enquiries, photocopying, shredding and provide cover for other members of staff as necessary. 
• Collate and maintain existing job files and archive staff records
• Undertake any special projects relating to Recruitment & Selection as delegated by the HR Adviser or Head of People e.g. statistics on staffing levels/vacancies. 
• Organise interviews and inductions for paid staff and volunteers roles. 
• Data entry onto SMI StaffCare system. 
• Provide support generally and flexibly within the department covering for other staff members as required.

What we expect of you?

You will require to have a minimum of four Nat 4 qualifications or an SVQ Level 2 in a relevant subject or equivalent experience. Previous experience working in a recruitment administration/HR or customer focussed role is desirable.

The successful candidate will have proficient IT skills and knowledge of Microsoft Word, Outlook and Excel. This is a busy role therefore the ability to manage multiple deadlines with competing priorities is beneficial.

The ability to maintain confidentiality and strong attention to detail are critical to the role

What you can expect from us?

We recognise that to continue to provide excellent care and services to patients and families, we need an amazing team around us.  In order to attract, retain and reward our people, our benefits include:

• A warm and supportive working environment

• Competitive Salaries
• Unsocial Hours Payments (where relevant to role)
• Generous Annual Leave Entitlement
• Induction Programme
• Employee Assistance Programme
• Counselling Services
• Occupational Health
• Contributory Pension Scheme
• Flexible Working Practices
• Ongoing Learning & development opportunities
• NHS Staff Benefits Scheme

For an application pack, the hospice employee benefits booklet and further information please go to our website at

www.st-andrews-hospice.com 

where an application can be completed

or contact

recruitment.SAH@standrews.scot.nhs.uk

for an application pack

Closing date for applications is: Midnight on 3^rd November 2024

Anticipated interview date: 13^th November 2024

We reserve the right to close this advert early should we receive sufficient applications.

This is not an NHS appointment, and any offer is subject to receipt of satisfactory references and Disclosure. Please note that if you do not hear from us within 10 days of the closing date you have not been shortlisted on this occasion.

Find out more about Disability Confident at: www.gov.uk/disability-confident