HR Co-ordinator

The HR Coordinator will join an existing team of 3, reporting into the HR Operations Manager and working closely with HR Advisors and Business Partners.

They will be a key point of contact for employees across the business.

Responsibilities include:

• Preparing contracts of employment for new employees


• Be the main contact during the onboarding process for new starters including confirming start date, pre-employment checks, making arrangements with IT, co-ordinate first day arrangements, inputting details into HR systems and holiday calculations


• Ensuring tight governance surrounding HR data and processes including auditing files and chasing missing documentation


• Co-ordinating the Induction for new employees and supporting the HR Advisors during the Induction meetings


• Working with the HR Operations Manager and wider team to find ways to optimise and improve processes to enhance team members' experience of the HR department and life within AAB Teams


• Maintain and update the Human Resource Information Systems (HRIS) and other relevant systems, including electronic employee files ensuring data accuracy through regular review


• Support with absence management including adding sickness data onto the HRIS, signposting team members and managers to absence policies and procedures, ensure absence data is accurately recorded in the HRIS and return to work dates and documentation are received and filed


• Support team by pulling reports and helping with analysis of the data


• Support with payroll administration including administering any changes onto the HRIS


• Monthly creation of payroll files and assisting with payroll queries


• Working with your HR Coordinator colleagues, monitor the HR helpdesk and answer employee queries escalating more complex queries appropriately


• Offboarding process administration, including resignation acceptance letter, updating IT, inputting leaver details onto HR software and final holiday calculations


• Handling all HR administration, including all letters, providing HR update emails, preparing reports for the team as requested


• Supporting team with projects including M&A activity and D&I agenda
  
  Demonstrable experience of working as a Coordinator in an HR function


• Excellent organisational and time management skills


• Excellent stakeholder management


• Keen eye for detail and accuracy


• Ability to remain resilient, calm and measured particularly during busy periods and when dealing with conflicting priorities


• Proactive with a can-do attitude


• Passionate about HR and strong customer service ethos


• IT Systems oriented who can easily grasp understanding of the HR system. (Experience of Sage is very desirable)


• CIPD qualification or similar HR certification is advantageous
  
  AAB is a tech-enabled business critical services group providing audit and accounting, tax, payroll and HR, outsourcing and advisory solutions globally from offices in Aberdeen, Edinburgh, Glasgow, Leeds, London and the island of Ireland. We help our clients manage the critical elements of their business - its people and its finances - by providing resources and technology that ensure things run smoothly no matter what hurdles they encounter.
  
  Over the years, AAB has been recognised for its excellent working practices by some of the most prestigious award bodies in the UK. We pride ourselves in the fact that our approach across the AAB Group has gained an excellent reputation and is loved by our employees.


Some of our benefits are

• Hybrid, agile and family friendly working practices to enable you to manage your work life alongside your home life


• Full payment of Private Healthcare for you and your family


• Private Dental Care


• Workplace pension


• Enhanced Maternity and Paternity Pay


• Ongoing personalised coaching and mentoring programmes to maximise your potential


• Regular updates from our Health & Wellbeing team, access to all Headspace resources and Employee Assistance Programme as well as access to trained Mental Health First Aiders


• We're energetic people who like nothing more than having a bit of fun; with our Social Club organising frequent staff events and initiatives


• Volunteering leave through the Anderson Anderson & Brown Charitable Initiative (AABIE)


• Financial rewards for helping AAB to grow our client portfolio


• Reimbursement of your professional subscription and fully funded study leave for all students


• Life Assurance


• Generous Employee Referral Bonus


• Paid sick leave


• Cycle to Work Scheme


• Dress for your day


• Various groups to become involved in such as LGBTQ+, Environmental, Social and Governance, Working Families and Menopause


• Regular communication from our leadership team regarding AAB Group activities and initiatives