Junior Project Manager (Events)

Destination. Management. Company (noun)

A professional services company possessing extensive local knowledge, expertise and resources, specialising in the design and implementation of events, activities, incentives, transportation and programme logistics.

Since Hello Scotland was formed in 1996, our key focus has, and always will be, creating imaginative and memorable events and incentives in Scotland for every single client we work with.

Each member of our Hello Scotland Dream Team brings a unique blend of expertise and enthusiasm to curate handcrafted adventures. We're united by a love for Scotland and a commitment to exceeding expectations – have you got what it takes to bring something new and fresh to the team?

If you're outgoing, self-motivated, enthusiastic and passionate with a positive, proactive approach to work, then you could be the next addition to our team! We are looking for a Junior Project Manager to join us in starting their journey into the events industry, learning how we do things “The Hello Scotland” way!

Location

Day to day you will be based in Glasgow (Drumchapel, 20 minutes west of the city centre with excellent bus and train links. Parking also available outside the office). Project work can however take you all over Scotland depending on the client’s requirements.

The Role

Primarily acting as the main Project Management Team support, the role will include maintaining internal systems, assisting the Project Team with proposal creations and project file work to ensure that the team projects are delivered on time, on budget and to the agreed standard of Hello Scotland.

Responsibilities

·      Update and maintenance of internal systems CRM - client and supplier database & Dropbox – project and supplier content

·      Assisting with maintaining contact with existing clients and suppliers in relation to projects

·      Sourcing new venues and suppliers

·      Assisting with input into programme creation for incentives and events

·      Assisting with file management of confirmed business including budgets

·      Preparation of familiarisation trips for the Team Members

·      Assisting with preparation of familiarisation Trips for clients from key markets

·      Assisting with onsite management of incentives and events

·      Assisting with clients after sales care and closedown of Projects

·      Progression of company business plan as set out annually by Directors

·      Supporting Sales and Marketing Manager with the delivery of the annual marketing plan

·      Motivating and supporting your team members

Skills

·      A team player!

·      Excellent customer service 

·      Effective communication skills

·      Good I.T. skills - Microsoft Office (Excel, Word and Powerpoint)

·      Ability to work independently when needed

·      Good with budgets and attention to detail in general

·      Reliable and efficient at hitting deadlines

·      Ability to use initiative and multi task

·      Calm even under pressure

·      Full valid UK Driving License

Rewards

·      Starting Salary of £23,500 per annum

·      25 days holiday + statutory holidays

·      Time off in lieu of weekends worked

·      Option to join company private healthcare scheme

·      Company mobile phone

·      Contributory Pension Scheme

·      Flexible Benefits in working (2 days a week working from home on successful completion of probationary period)

Working Hours

Our working hours are Monday – Thursday (09:00 – 17:00) and Friday (08:00 – 16:00 hrs) however, in the lead up to and over an event or when workload dictates, you will be required to work extra hours, including evenings and weekends as the project and client demands.

Applications

Please send your application/CV with a detailed supporting cover letter telling us why you think you would be the perfect fit to our team and what you could bring to the role at Hello Scotland.