Legal Secretary (Conveyancing / Executry)

Our client in Ayrshire is looking for a dedicated and detail-oriented Legal Secretary to join their thriving firm known for delivering exceptional legal services.

The Legal Secretary will be a key support in the legal team, handling various administrative tasks for conveyancing and executry work, including preparing legal documents, organising files, and ensuring smooth office operations.

Key Responsibilities:

• Draft, format, and proofread legal documents like contracts, pleadings, and correspondence.
• Act as the main point of contact for clients, managing inquiries, appointments, and communications.
• Organise and maintain client files both electronically and physically, ensuring documents are current and easily accessible.
• Manage calendars, schedule meetings, court dates, and appointments.
• Assist with client billing, invoice preparation, and fee tracking.
• Handle general office tasks such as answering phones, managing supplies, and coordinating with vendors.
• Perform general administration duties as needed.

Skills Required:

• Recent and relevant experience as a Legal Secretary.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal software and case management systems.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy in document preparation.
• Ability to maintain confidentiality and handle sensitive information.

This is a great opportunity to work with a highly esteemed team and gain exposure to diverse clients and needs.

Working Hours: Monday to Friday, 9-5 (35 hours)

The ideal candidate should be professional, organised, and have a positive and enthusiastic approach. Prioritising tasks, meeting deadlines, and staying composed under pressure are essential qualities.

If you meet the requirements and wish to apply, please send your CV to Coleen Farrell at GH Resourcing.