A vacancy has arisen for a legal secretary to support our expanding Commercial Real Estate, Energy, Rural and Planning Teams based in our Glasgow office.

Responsibilities:

• Assisting client advisors with all aspects of client onboarding and file opening
• Assist client advisors in the billing and credit control process
• Arranging meetings and appointments both internally and externally
• Booking travel and meetings
• Producing PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and editing PDFs
• Managing production of formal offers for issuing
• Dealing with routine mail/cover letters etc  (complex documents  are supported by the Document Production team)
• Handle client telephone enquiries in a polite & professional manner within the agreed timescales.
• General administration
• Liaising with lawyers to identify their work commitments and prioritise work accordingly
• Diary Management
• Participate in projects at the discretion of management.

Skills, Knowledge and Experience required:

• Experience of dealing directly with clients by telephone
• Legal Secretarial experience within a commercial environment would be advantageous
• Excellent computer skills
• Excellent administrative and organisational skills
• Excellent communication skills – ability to communicate verbally and in writing
• Ability to prioritise and work to deadlines under pressure
• Ability to use initiative
• Attention to detail

Let your ambitions and ours go hand in hand

At Harper Macleod you’ll be part of a collective effort that is never satisfied: celebrating the successes and inspiring one another to always improve. You want to deliver extraordinary results for your clients. We want to deliver extraordinary opportunities for you and encourage you to make a difference.

Harper Macleod’s culture is the sum of the actions of the people who make up our business – it’s built around taking calculated risks and pushing for innovative solutions.

You know that doing things the right way is always the best way – the right things for clients, colleagues and our communities. We will never compromise on this.

Working at Harper Macleod offers a unique opportunity to be part of a forward-thinking, award-winning firm that is not only independently recognised for its legal expertise but also for its business service teams’ track record. We are a business that has been named Law Firm of the Year nine times, most recently Scottish Firm of the Year at Chambers UK Awards 2025. We offer a competitive salary and benefits package, an active colleague engagement & CSR programme and the opportunity to develop your career.

We believe the best is yet to come for Harper Macleod. If this sounds like the type of firm you’d like to be part of, maybe the best is yet to come for you

Harper Macleod LLP is committed to promoting equal opportunities and developing a diverse workforce.