Medical Rota Team Administrator-General Medicine

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

This is a fixed term position of 12 months.

The shift pattern for this position is rotational 8-4pm and 9-5pm

An exciting opportunity has arisen for a Rota Administrator post within the General Medicine Team at QEUH working closely with the clinical and non-clinical management teams and medical staff. (Maternity Leave cover)

The post holder will:

• Be responsible for the administration of the weekly medical rotas for FY1, Middle Tier and Senior Doctors using a variety of software.
• Collate information/data for the Service, providing reports on a daily basis, updating and managing the absences databases, supporting induction, booking locum doctors, supporting the service with HR related queries and much more.

Requirements / Skills

• An in depth knowledge of a range of administrative and secretarial practices and must be able to operate independently.
• Experience is required in workload management and problem solving across the work area.
• Proficient in the use of Microsoft Office to set up documents and maintain and update database/spreadsheet/SharePoint.

In house training will be provided. Please refer to the job description for further information. This post is Mon-Fri, 37 hours, rotational 8-4pm and 9-5pm office-based

Please note due to high demand this post may close early

Interview date: will be 2 weeks after post closes

Informal contact: Sam Doonan, Service Support Manager, , Samantha.Doonan@ggc.scot.nhs.uk

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.