Navy Command - Information Manager

Inspire, motivate and engage with the Integrated Programme Management Office (PMO) and with other teams across the HMNB Clyde establishment community, by providing positive working environment and empowering the teams at all levels Provide support to Line Manager and Programme Director to deliver departmental outputs with minimal supervision. Lead the development of Information Management processes and procedures Develop a programme level Information Strategy and Management Plan, working closely with security and project teams ensuring it aligns to multiple organisations Information Strategies. Collaborate with other departments to increase knowledge of internal IM and policy's that influence this smarter ways of working. Develop and review the information and document management processes and procedures. Ensure adherence to the processes for Learning from Experience / Knowledge Management is maintained and ensure projects within the programme areas adherence. Develop the processes for aligned management and storage of documentation, provide Subject Matter Expert advice and guidance on configuration management of all project standards, templates and guidance. Influence and support Senior Management in exploiting Intelligent Solutions, utilising existing/new technology, to support a simple, consistent approach to Information management across the programme. Implement information assurance activities, including the development of plans as appropriate. Ensure the implementation of appropriate sharing platforms including the plan for migration of data from the current directories into the new structure and monitoring Project Team coherence, is continuously improved. Provide advice on usage of Microsoft Teams, SharePoint, Defence Share, Maritime Collaborative Working Environment and other sharing platforms to the PMO and Project Teams as required. Lead the implementation and onward management Information Management Lead the implementation of the Clyde Infrastructure Programme information strategy and Information management Plan Lead in the development, implementation and maintaining electronic "ways of working" that assist all major programmes and projects. Super user in official and secret systems. Management of user accounts and mailboxes. Management of shared mailboxes and their associated users. Lifecycle management of Laptops, hardware and software (covering on-boarding, through life management and disposal). Password management. Team Site administrator for sharepoint sites Implement a plan to undertake regular reviews/audits to confirm version control and a robust configuration management regime for SharePoint. Maintaining sites including open document libraries Ensure information on the sites is relevant and up to date and actions taken if not. Liaising with Navy Command on permissions issues. Microsoft Teams Owner Ensuring all staff have appropriate permissions / access and regular channel management. Assisting with the production and the annual reviews of the PMO IM Plan Utilise the PMO IM Directive as a baseline to ensure direction is given to all 1

• areas on correct Ways of Working (WoW)
Assisting the Business Change Manager with the establishment, implementation and management of a regular battle rhythm for IM Forums. Ensure calling notices are issued to all required personnel and clear deadlines set for any returns. Record keeping for minutes and tracking actions following IM Forums.