Office Administrator

Utopian Professional Recruitment are working in partnership with a leading Construction Consultancy who are looking to expand their team and recruit a highly dedicated and organised Office Administrator on a full time, permanent basis.

Working within their Edinburgh OR Glasgow office, you will be part of a small but highly successful team, and you will provide first class administrative support to colleagues and senior members of the organisation.

Your key duties will include:

• Support the office with all administrative tasks
• Typing of administrative documents
• Manage all incoming and outgoing mail
• Maintaining stationary supplies and placing orders when required
• Ensure paper stationary supplies are available at all times
• Update and maintain company contact databases
• Managing meeting room bookings using calendars
• Ensuring meeting rooms are prepared for future events and then tidied afterwards
• Organise travel arrangements for staff when required
• Regular review and updating of company project data sheets
• Managing and recording of staff holidays
• Assist Directors and colleagues when required, including typing, scanning, collating reports etc
• Assist with any hospitality events (dinners, golf days etc)
• General office support
• Check printers and ensure all supplies are readily available including paper, ink & cartridges
• Ensure full office is kept clean and tidy throughout the working week
• Ensure front of house area is tidy and ensuring clients and visitors receive the warmest of welcomes

To be considered for this opportunity, our client requires the following background and/or experience:

• Previous background working within a busy and varied administrative role
• Background within Property or Construction would be advantageous
• Ability to work professionally and as part of a small team
• Excellent MS Office knowledge
• Natural confidence dealing with clients and senior management
• Proactive, hardworking with the ability to use your initiative and forward plan
• Organised, efficient with a great eye for detail
• Committed to providing first class service to all clients
• Excellent communication and interpersonal skills
• Ability to adapt to different situations and work well under pressure
• Self-motivated and driven
• This role would be suitable for someone who is looking for a long term career and seeking development within their role

Reward

• This is a full-time, permanent opportunity working Monday to Friday 9-5pm (37.5hrs)
• Flexibility will be provided with the option to WFH 2 days per week
• Holiday – 25 days plus 8 Bank Holidays
• Pension
• Annual Bonus Scheme
• Various incentives and events
• You will receive an excellent starting salary which will be discussed at time of application and will depend on previous experience.

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it is not always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.