Office & Facilities Administrator

We are delighted to be working in partnership with a long standing client located in Glasgow who are looking to recruit a Facilities Administrator to join them on a full time, permanent basis.

This is a brilliant opportunity for a polite and professional individual who offers experience within a similar role, ideally from the professional services sector.

You will report into the Office Manager and be part of the wider Support Services Department where you will be responsible for providing a first-class administrative service which will include archiving of client information whilst supporting Front of House, dealing with all reception tasks.

This role will be office based, working Monday to Friday 9-5pm.

Your key responsibilities will include:

• General dispatch duties to include making deliveries and collections
• Opening, sorting and distributing all post including internal mail
• Collection of post at set times during the course of the day
• Messenger duties when required
• Copying and scanning of documents
• General switchboard and reception duties
• First point of contact for all visitors, clients and colleagues
• Welcome all guests in a polite and professional manner
• Manage all incoming switchboard enquiries, transferring of calls and taking messages
• Ensure reception area is clean and tidy at all times with up-to-date information on show
• Manage the meeting room bookings
• Ensure all meeting rooms are clean and tidy ahead of future meetings
• Arrange any refreshments required for meetings
• Audio typing, filing, archiving documents
• General administrative tasks
• Travel to Edinburgh to cover any holidays or sickness when required

To be considered for this opportunity, our client does require the following experience /background:

• Previous experience working in a busy administrative and receptionist role
• Background working within the professional services sector
• Extremely professional and presentable at all times
• Excellent communication and interpersonal skills
• Ability to think on your feet and use initiative
• Proactive and ensure tasks are completed before being asked
• Strong work ethic with high standards at all times
• Ability to work under pressure and juggle a variety of tasks
• Strong IT Skills and ability to use different systems including MS Office, Intranet
• Ability to work independently
• Willingness to be flexible and proactive

Reward

• Salary Circa £25-28k per annum
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Flexible working upon request
• Life Assurance
• Various incentives and rewards

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.