Office Manager

Work with the wider team to ensure day to day services are supported through the allocation of appropriate staff and volunteers.

- Generate appropriate staffing/volunteering opportunities and role descriptions based on the needs of the organisation.

- Promote, recruit and interview staff and volunteers and ensure they are appropriately matched and trained for the position.

- Carry out staffing and pre-volunteering checks, including references and PVG enrollment.

- Organise rotas and provide inductions and training, as well as debrief interviews for departing staff and volunteers.

- Ensure there is appropriate support and training for staff and volunteers through regular informal contact and more structured supervision/reviews.

- Monitor, support, motivate and accredit staff and volunteers and their work.

- Offer advice and information to staff and volunteers through face-to-face, telephone and email contact.

- Organise profile-raising events to attract new volunteers.

- Attend staff and volunteer meetings where appropriate, and take minutes.

- Processing payroll and managing finances via Quickbooks.

- Keep up to date with legislation and policy related to staffing and volunteering and make any necessary modifications to accommodate changes.

- Maintain databases and undertake any other administrative duties.

- Writing and updating organisational policies and procedures.

- Administration support for senior members of staff, such as typing up reports.

- Manage any disciplinary actions required as part of staff and volunteer management.

- Undertake any other relevant duties within the overall scope of the role, as requested by the organisations CEO and Trustees.

What else do you need to know…

- Being a neurodivergent specific organisation we prioritise applications from those who are neurodivergent, with or without a formal diagnosis (as per Schedule 9, Part 1, Paragraph 1 of the Equality Act 2010 relating to Work Exceptions and Occupational Requirements applies).

Experience in managing staff/volunteers and providing support to manage projects.

- HR experience.

- Competent in working alone and meeting deadlines.

- Proficiency in Google applications and Quickbooks.

- Empathy with staff/volunteers and an understanding of their needs.

- The capability to inspire and motivate others.

- Problem-solving skills and good attention to detail

- The ability to deal with information in a confidential manner.

- Good organisational and time management skills, with the ability to prioritise your workload.

- Creative thinking.

- Administrative and IT skills, and an ability to maintain records and produce clear reports.

- A non-judgemental approach to people and work.

- You must be part of, or willing to join, the PVG scheme for this role (you will not need to pay for this) - ESSENTIAL., Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Diversified is Scotland's autistic youth led charity supporting autistic and neurodivergent 12 to 18 year olds in West Lothian. We welcome young people with or without a formal diagnosis. We are the first charity in Scotland exclusively designed and led by young people who are neurodivergent themselves, giving a unique insight into the challenges young people face and the support we can give them.

All our services combine a range of wellbeing and social activities to enable young people to build friendships with like minded peers, reducing isolation and giving neurodivergent young people a safe space to unapologetically be themselves. It is a no pressure environment with no judgement, which allows young people to go at their own pace and participate in a way that works for them. We provide dedicated facilities at our hub in Livingston, including sensory spaces specifically designed for young people. Diversified supports a maximum of 12 young people at any one time in our building.

Weekdays (Mon - Thurs) between 11am - 2pm at Grampian Court, Livingston. This position is office based. We may be flexible with days and hours of work to suit the right applicant. The role has the potential to become a full time role. (12 month fixed term initially, subject to funding).

What you will be doing…

- Providing effective day to day management of the office, undertaking all administrative and human resources related tasks.

Qualities, skills and experience we are looking for...