Office Manager (Inch Cape)

The Office Manager will be responsible for organising and coordinating office operations and procedures to ensure organisational effectiveness and efficiency in the Edinburgh office. Some of the main areas of focus will be: responsible of the Inch Cape office move, managing general office administration and reporting to the Project Director as Personal Assistant.,

• Oversee the day-to-day operations of the office, including facilities management, supplies procurement, and vendor management.
• Manage all aspects of the move to new office premises.
• Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.
• Designing, implementing and updating office policies
• Organise and coordinate meetings, appointments, and events as required.
• Maintain office efficiency by implementing and improving administrative systems and processes.
• Act as the primary point of contact for all office-related inquiries and requests.
• Providing general office management and administrative support.
• Take a lead role in office layout design and refurbishments set ups.
• Co-ordinate office risk assessments according to safety policies, procedures and guidelines
• Ensure office environment is maintained to a satisfactory standard, monitoring conditions and arranging repairs as necessary in line with health and safety requirements
• Processing invoices and corporate payments in SAP
• Corporate lets, contracting, billing, itinerary checks
2. Personal Assistant to Project Director:
• Work on a one-to-one basis on a variety of tasks related to the PD's working life and communication to help maximize his time and optimize his productivity.
• Completion of a broad variety of administrative tasks including: management of diary activities, setting up conference calls, processing monthly expenses and expenditure, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans (national and international), itineraries, and agendas.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides
• "gatekeeper" role, managing access to the CEO's time and office.
• Prepares and collates relevant documents, briefing papers, reports and presentations for meeting packs
• Typing, note taking and secretarial duties on request.
• Organises team communications and plans events/functions, both internally and offsite
  
  Essential
• Strong organisational, problem solving and planning skills
• Can demonstrate excellent team working and communication skills with all levels within a business
• Confident communicator
• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team
• Strong organisational, problem solving and planning skills
• Can demonstrate excellent team working and communication skills with all levels within a business
• Confident communicator
Knowledge and Experience Required Essential
• Previous experience working as an office manager and being responsible for all office management systems and procedures
• Previous experience organising and implementing facilities management of an office building
• Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)
• Previous experience working as an office manager and being responsible for all office management systems and procedures
• Previous experience organising and implementing facilities management of an office building
• Intermediate computer skills and experience with Microsoft packages (Outlook, Word, Excel etc.)
Qualifications Desirable
• Degree qualified
Core Competencies
• Effective Communication
• Trust & Integrity
• Team Orientated
• Decisive
• Strategic Vision
• Adaptable
• Commercial/Business Awareness
  
  Red Rock Renewables is an investor, owner, operator and developer of renewable energy projects. Based in Edinburgh, Scotland, our growing team are passionate about generating clean energy and supporting the UK and Europe's net zero ambitions.
Our current portfolio includes five part or fully owned wind farm projects, each at different lifecycle stages. Our operational wind farms - Afton (100% equity), Beatrice (25%) and Överturingen (50%) - have an installed capacity of 320 MW (RRPL proportion), while our development projects - Benbrack onshore wind farm in the South West of Scotland (100%) and Inch Cape offshore wind farm off the East Coast (50%) - will deliver an additional 570 MW. We are committed to long term investment in the Scottish and UK market, onshore and offshore wind sectors in particular, and have strong growth ambitions to expand into the wider European market and other sustainable energy technologies. We are actively pursuing acquisition and development opportunities, including the offshore wind leasing rounds. Our Edinburgh headquarters puts us at the heart of the UK industry, while our team's expertise and experience working on some of the world's largest energy infrastructure projects allows us a unique opportunity to consider a variety of different opportunities and we welcome candidates to join us on this journey. Red Rock Renewables was established in 2016 when SDIC Power, a global power generation company headquartered in Beijing, China acquired Repsol's UK wind portfolio. For more information on Red Rock Renewables and what it's like to work with us, visit https://www.redrockrenewables.com/ .

A competitive salary and annual bonus along with a range of benefits including, family medical care, holiday purchase scheme, 10% non-contributory pension, life assurance, income protection and electric car scheme. The chance to work amongst a friendly, dedicated, sociable team and benefit from social, health and wellbeing initiatives. We are committed to providing ongoing training opportunities for all staff and invest in allowing you to reach your career goals. Through implementation of our hybrid working policy, we are committed to supporting a positive work-life balance for our employees whilst also maintaining valuable face time in the office. We're committed to achieving an equal gender balance and greater representation of all ethnic groups, both in our company and within the renewables industry. Diversity and inclusivity are central to our strength as a team as well as our culture as a business.