Office Manager - Join Our Adventure!

Office Manager - Join Our Adventure!

Location: East Lothian

Type: Full time – Office Based

We don't just aim for excellence—we thrive on it. As an exciting, dynamic, and driven company, we are seeking an Office Manager who can bring both organisational flair and enthusiasm to our growing team. You will be an integral part of our operations, ensuring everything runs smoothly so that we can focus on our projects. If you’re an organised multitasker with a passion for efficiency, we want you to be the glue that holds our office together!

As our Office Manager, you’ll wear many hats, from managing office operations to supporting our team’s financial and marketing needs. Here's what you’ll be up to:

Office Operations

• Oversee daily office functions, including managing annual leave entitlements, coordinating office supplies and inventory, and ensuring the smooth running of our team meetings and events.
• Take care of the small but important details—like organising birthday celebrations and maintaining the team’s social calendar.

Administrative Support

• Organise team travel, book relevant networking events, and keep our team spreadsheet up-to-date.
• Oversee utility contracts, ensuring everything is in order, and ensuring that our office remains a well-oiled machine.

Finance & Banking

• Handle office expenses, manage the business bank account, and ensure all financial transactions are recorded accurately.
• Process payments using Xero/Dext, create invoices, pay bills, and run calculations.
• Liaise with HQ on commissions and manage the company pension scheme.
• Handle referral payments and maintain a clear financial picture of the company.

Marketing & Website Management

• Create engaging content for weekly LinkedIn updates, keeping our presence fresh and relevant.
• Design marketing materials and gather client testimonials to help tell our story.
• Keep the website up-to-date and aligned with our brand.
• Post relevant industry updates to keep our team and clients in the loop.

We want someone who can juggle multiple responsibilities with ease and approach each task with enthusiasm and precision. If you have the following, you’ll thrive in this role:

• Previous experience in office management and operations—You’ve been the backbone of a fast-paced team before.
• Multitasking wizard—You can handle multiple projects and shifting priorities with ease.
• Motivated and detail-oriented—You bring energy to every task and have an eye for the small details.
• Time-management pro—You’ll know how to prioritise tasks, and you can work independently with minimal supervision.
• Tech-savvy—You’re expert with Microsoft Office/Excel and comfortable with cloud-based tools like Xero and Dext.
• Punctual and trustworthy—We rely on you to keep things running smoothly.
• Exceptional communicator—You’ll be the go-to person for team communication and problem-solving.

We believe in rewarding hard work and offering our team a healthy work-life balance. Here’s what you’ll enjoy when you join us:

• Competitive Salary—We value your skills and experience.
• 31 days of Annual Leave—Plus a compulsory Christmas break so you can recharge.
• Development opportunities—Work within a personal development-oriented company that values growth.
• Free onsite parking.
• Regular social events—Work hard, play hard with regular team outings and events to keep things fun and engaging!

Ready to join a vibrant, energetic team? We want to hear from you! Send us your CV and optional cover letter that showcases your experience, your passion for organisation, and what excites you about this role.

Let’s make work an adventure—apply now!