Operations Coordinator - Edinburgh

We are happy to say that based on our long-term company growth we are looking for a new colleague - Commercial Real Estate Valuer. We seek a high-spirited personality interested in commercial property who will join our new valuation team. Please come talk to us if you have a positive attitude and would like to help us keep our clients happy and satisfied., This role is for a highly motivated, results driven Operations Coordinator responsible for providing an effective and efficient support service, coordinating the daily operations, process and efficiencies for the Edinburgh Office whilst also providing Executive support to the Office Head and the various teams.,

• 1:1 Administration support to Edinburgh Office Head: maintaining their schedule through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.


• Board Meetings and team Strategy Away Days: coordination of all relevant meetings including preparation of Board packs.


• Presentations: coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.


• Document preparation: audio/copy typing letters, memos, minutes, schedules, mailshots, and extensive reports. Accurate formatting, printing, and binding of client reports.


• Corporate travel arrangements: UK and overseas, plus preparing detailed itineraries and travel packs where necessary.


• Team meetings: attend team WIP meetings, minute taking and ensuring actions are followed up.


• Training: helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.


• Composing/preparing correspondence: audio/copy typing, letters, memos, design documents, newsletters.


• Answer organisational mail: email, correspondence, and requests for information.


• Maintain teams schedule: extensive and proactive diary coordination, organisation of internal / external meetings booking meeting rooms and conference calls, including preparing any required papers beforehand.


• Board/management meetings: minute and disseminate actions.
  
  3+ years' experience in a similar operations or administrative role


• Proficient using Microsoft Office


• Excellent standard of English grammar and spelling
  
  We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.