PA / Administrator

We are looking for an enthusiastic, hardworking and proactive PA/Administrator to provide dynamic support to our Head of Department and wider departmental support. The role will be responsible for the smooth running of administrative and HR processes under the direction of the Department Administration Manager. Working in a supportive and inclusive team of Professional Services colleagues, as well as Academics and Researchers, you will ensure that an excellent level of service is delivered and relevant compliance obligations are met. This role is available on a part time basis.
The responsibilities of the role may include a combination of the following tasks: triaging and answering general enquiries in a busy shared inbox; supporting the organisation of Departmental events; providing administrative support on HR processes; financial administration; events organisation and management; communications such as the staff newsletter; general PA support to the Hea(s) of Department (diary management, booking travel/accommodation, organising meetings); supporting the documentation and continuous improvement of processes, sharing knowledge with the PA support network.
Please note that the role is based in the Department of Environment and Geography, and is part of a bigger Professional Services team that includes the Department of Chemistry, both on Campus West of the University. The role involves working closely with departmental staff via both face to face interaction and online meetings. Due to the nature of the work there is an expectation that the role holder would work from the office for a minimum of two days per week. We would support a hybrid working request for part of the week on days agreed with their line manager. The Professional Services team is currently undergoing a restructure in order to streamline processes and provide support across the Department of Environment & Geography and the Department of Chemistry; the PA/Administrator role must work dynamically with their team members and line manager to ensure essential administrative and HR processes are enacted to a high standard.
The Department of Environment & Geography is embarking on an ambitious project to define its strategy for the next ten years and beyond. The Department is a leading centre for teaching and research on the world's environmental issues, and hopes it will have a major part to play in finding sustainable solutions to these challenges. The Department is proud to hold the Silver award from Athena SWAN and as a department strives to provide a working environment which allows all staff and students to contribute fully, to flourish and excel.
The Department holds the following core values:
+ We are inclusive and embrace our diversity
+ We make a positive difference
+ We strive for environmental sustainability
+ We are a friendly and helpful community

The University strives to be diverse and inclusive - a place where we can ALL be ourselves.
We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.
We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork