Payroll Coordinator

Hutcheon Mearns have been engaged by a private equity backed business to source a Payroll Coordinator on a full time, temp to perm basis. Our client is an international business specialising in materials and equipment management. They deliver a wide range of integrated solutions and specialist services across all areas of logistics, materials, fuels and bulks, marine and environmental services. You can be based in either Dyce or Peterhead with hybrid and flexible working. This role is initially offered on a maternity cover contract (18 months FTC), with the view to progress to the permanent Payroll Supervisor role.

This role will be responsible for supporting with the end to end payroll process across weekly and monthly payrolls in an accurate and timely manner, in line with applicable payroll legislation, employee contract terms and company procedures including responding to payroll queries raised. To be considered, you will have extensive payroll experience with the ability to hit the ground running. Candidates with a one month notice period and less will be considered.

The Opportunity

• Administer weekly payroll including auto-enrolment and RTI requirements, uploading information to the computerised payroll system
• Audit timesheets to ensure accuracy and alignment to payroll legislation, employee contract terms and Company procedures. Investigate and resolve any discrepancies
• Prepare payroll actions in line with new hires, changes to terms and conditions, leavers and absence
• Assist in the administration of year-end payroll including P60s etc
• Ensure employees and the business are aware of weekly/monthly deadlines for the submission of timesheets to achieve payroll deadlines
• Liaise with payroll colleagues and other departments (e.g. Finance, Operations, HR) to ensure the accurate communication of relevant information
• Input, retrieve and report data on payroll system, ensuring real time information is available
• Prepare and provide reports, as required
• Ensure excellent service delivery by responding promptly and professionally to payroll queries received in person, by telephone, email or letter, elevating query to a more senior team member, as required
• Provide first line advice to employees on basic payroll queries ranging from advice on SSP,SMP/SAP, SRP and PAYE issues
• Participate in the continuous improvement of customer service, processes and cost effectiveness

Background and Experience

• Minimum 5 years' payroll experience including substantial experience in managing high volume payrolls
• Customer focused with a proven track record in the preparation and processing of UK payrolls for a substantial number of employees, incorporating a range of shift patterns and allowance structures, including knowledge of tax and regulatory requirements
• Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards are not compromised under pressure
• Strong interpersonal and communication skills both verbal and in writing
• Ability to work stand-alone, demonstrating initiative and ownership, while a positive contributor to the wider team
• Motivated to achieve the highest standards of performance and customer support, maintaining a culture of continuous improvement and innovation
• Solutions based with strong planning, organising and numeric skills, and an excellent attention to detail

Flexibility and Benefits

• Flexible working
• Hybrid working
• Career progression
• Competitive salary

Next Steps

If you are interested in taking the next step in your career or feel a change of environment or sector is your next path, this could be the ideal job opportunity for you! To apply please send a full CV. For a confidential discussion or more information, please reach out to Morgan McPherson at Hutcheon Mearns on morgan.mcpherson@hutcheonmearns.co.uk. Only candidates eligible to work in the UK will be considered for this role as no sponsorship is available.