People Administrator

People Administrator | Full time | 35 hours

Salary: £28,332 - £30,419
Hours: 35 hours per week | Monday-Friday
Location: National Museum of Scotland, Edinburgh

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking.

We are looking for diligent, service-driven and detail-oriented individuals to join our People team.

Benefits of joining us as our People Administrator will include:
* Annually alongside your salary of £28,332 - £30,419 National Museums Scotland contributes £8,207- £8,812 towards you being a member of the Civil Service Pension Scheme
* A generous annual leave of 28.5 days – rising to 33.5 after 5 years, plus an additional 8 paid days public holidays
* Cycle to Work scheme
* Free access to national (and international) museums and exhibitions
* Exclusive discounts on both local and national High Street and online retailers
* A range of wellbeing benefits including Employee Assistance Programme 24/7
* Flexible working options such as hybrid working, part time working, paid special leave, career breaks and unpaid leave
* Access to all the above and more from day one of employment.

To see more of our benefits please visit out dedicated benefits page on our careers portal.

About the People Administrator role:

As a People Administrator you are responsible for the proactive management of day-to-day administrative tasks and processes and are the first-line support for any HR queries.

The role has a wide variety of responsibilities and duties that they will be involved in and deliver on. Someone with a flexible and organised approach, a confident, positive and engaging personality who enjoys variety and delivers high standards with attention to detail would be an ideal fit for this role.

As our People Administrator at National Museums Scotland you will:
* Prepare and issue all administration from the People department, including employment contracts and other contractual documentation, minutes from meetings, letters etc
* Manage shared inboxes, prioritising and responding to standard queries from internal and external stakeholders, escalating where appropriate
* Management of recruitment administration and onboarding ensuring that deadlines are met and information is correct and actioned
* Be responsible for checking the accuracy of all HR data and highlighting problem areas
* Support the provision of accurate data reports

Skills and experience we’re looking for in our People Administrator:
* Experience in a role involving a range of administrative tasks
* Experience of recruitment processes from an administrative function
* Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases
* Knowledge and understanding of database administration and digital administration systems/software.

Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.

Please be sure to view our recruitment pack for this role (available on our careers website: careers.nms.ac.uk) for full details of the position that may help with your application.

The closing date for this role is 08/01/2025. The Selection Event is likely to take place week commencing 13/01/2025.