People Advisor
Citizens Theatre, Gorbals, Glasgow City
People Advisor
£34000 - £36000
Citizens Theatre, Gorbals, Glasgow City
- Full time
- Permanent
- Hybrid working
Posted 1 day ago, 28 Jan | Get your application in today.
Closing date: Closing date not specified
job Ref: None
Full Job Description
The People Advisor is a new role, responsible for supporting the full remit of the People and Culture function. You will be the first stop for advice related to people for our team and managers, giving pragmatic advice and practical support. You will help managers ensure that all staff and freelancers are recruited, contracted, managed, supported and challenged consistently and appropriately, and will coach managers to deliver across these areas. You will lead the recruitment of new staff, and work with managers to develop new ideas for finding and attracting the best talent and for achieving greater workforce diversity.
As we return to our building after a major redevelopment and begin to expand our staff team, we will be implementing new HR Information Systems to automate many of our processes. You will lead on this project, with support from colleagues, and will be responsible for ensuring that all administrative tasks and data collection/compliance related to the people function are in place.
You will have the opportunity to work with the Executive Director and Senior Leadership Team to set and implement the People and Culture strategies, including EDI, collaborative working, wellbeing and professional development, helping to build and grow your career in a people advisory role.
Responsibilities:
- Be the first point of contact for any HR/People queries
- Manage all HR/People administrative processes to ensure all data and records are accurate and up to date
- Lead on the project to automate HR processes through implementing a new HR Information System, and manage data in accordance with UK GDPR and our Privacy Notice
- Implement the HR Information System across the organisation, train staff and managers on its use, and support staff with any queries using the system
- Ensure we are using the HR Information System to its full potential, and work with managers and payroll to pull reports from the system
- Manage the full end-to-end recruitment processes using an applicant tracking system, and assist with manager queries such as shortlisting, arranging interviews and carrying out background checks
- Support the new starter process through coordinating paperwork, welcome packs and inductions, and carry out exit interviews
- Support managers by giving pragmatic advice, practical support and coaching where appropriate, including performance management, disciplinaries, grievances, absence and redundancy
- Manage the internal HR and Recruitment mailboxes, and respond to and action all tasks
- Work with the Executive and Senior Leadership Team to ensure all policies and procedures are up to date, legally sound and in line with best practice, and ensure consistent application and compliance with organisational policy, systems and procedures across the organisation
- Work with the Executive and Senior Leadership Team to develop strategies and processes to support employee consultation and engagement, collaborative working, wellbeing and professional development
Person Specification:
Essential
- CIPD Level 3 Qualification, or equivalent professional experience with commitment to complete CIPD
- Experience of providing HR support within a similar sized organisation as an HR Officer or HR Advisor
- Good working knowledge of employment and data protection law in Scotland and UK
- Experience of coaching and supporting managers throughout the employment life cycle, and managing employment relations procedures
- Excellent people skills, and the ability to build relationships with a wide range of people
- Ability to work collaboratively and assertively across the organisation using negotiation and influencing skills, and manage demanding stakeholders calmly and with professionalism
- Ability to design clear and fair company policies and procedures
- Excellent written and communication skills, with a high level of accuracy in English, applying appropriate tone of voice
- Excellent IT skills, with confidence using MS Office Systems (Word, Excel, Forms etc)
- Strong numeracy and budget management skills, and the ability to use software to analyse and interpret data
- Excellent time management and organisational skills with the ability to work independently, self-motivate and use initiative to meet deadlines
- Excellent information management skills, including logical and clear physical and digital filing systems
- Practical and logical, with the ability to solve problems quicky and effectively
Desirable
- CIPD Level 5 Qualification, or equivalent professional experience
- Experience of working with unions or other staff representative groups
- Understanding of employment within a performing arts, events, culture or heritage environment
About this company
Citizens Theatre
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