Personal Assistant (1008)

Our Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support. All three hubs work collaboratively to provide a seamless and efficient service to our fee earners across the business., As a Personal Assistant you will deliver high quality support to a number of fee earners to include:

• Providing support with a range of management and partnership tasks, to include the preparation of reports and financial data;


• Acting as the first point of contact for internal and external clients as well as focussing on adding value to client / fee earner relationships;


• Drafting correspondence on behalf of fee earners;


• Dealing with telephone calls and providing assistance when appropriate;


• Dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;


• Financial tasks e.g. expenses, taking an active role in the billing process, maintaining budgetary information and financial spreadsheets;


• Organising and maintaining diaries to include setting up a range of meetings;


• Organising meetings / events / seminars, which may include arranging travel, accommodation, lunches and refreshments;


• Providing support for meetings such as circulating agendas and papers in advance;


• Keeping accurate and up to date business contact lists;


• Tasks that may be specific to each team, for example post completion for the Real Estate team, Find out more about our Responsible Business initiatives here, including our net zero goals, local community engagement and social inclusion
  
  Experience of working in a Personal Assistant capacity within the legal profession


• Proficiency in MS Office suite and experience of working with other in-house office systems


• Excellent communication skills and being able to utilise them via different methods such as emails, phone calls and letters


• Experience managing and prioritising your workload in line with department service level agreements
  
  We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits!


As signatories to the Mindful Business Charter, it's important to us that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing and we're very happy to talk flexible working, full-time or part-time working patterns.

Through our DEI initiatives we create an environment in which difference is valued. We have an Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). Find out more about ED&I at WBD here. We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.

Alongside a competitive salary you'll receive a flexible benefits package so you can choose and vary the benefits that matter most to you, Pension
Health Care
LifeAssurance
Volunteering Days
CarbonOffsetting
Flexi-working
Holiday-purchase
Learn more