Personal Assistant

Join our Radiology Department, where we are committed to providing exceptional patient care and innovative medical imaging services. We are seeking a dedicated and organized Secretary / PA to support our management team.

Key Responsibilities:
- Provide comprehensive administrative support to the management team.
- Oversee procurement processes, ensuring timely purchasing of supplies and equipment.
- Manage general office duties, including scheduling meetings, handling correspondence, and maintaining records.
- Coordinate with internally and externally to facilitate smooth departmental operations.
- Assist in the preparation of reports, and other documentation as required.
- Maintain confidentiality and handle sensitive information with discretion.

Requirements:
- Proven experience as a Secretary, PA, or in a similar administrative role.
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel).
- Ability to work independently and as part of a team.
- Familiarity with the NHS environment is a plus.

Please note the salary for this post is pro rata to part time hours.

Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here Hub Blink (joinblink.com) If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post.  External applicants, with continuous NHS Service,  must also have in place a secondment agreement, from their existing board to apply for this post.

For informal enquiries please contact Richard Scharff on ext: 28387 or email richard.scharff2@nhs.scot. 

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application. 

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns, please contact the Recruiting Board.