Personal Assistant B4

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.  

The shift pattern is Predominately 9-5 Monday-Friday

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns please contact the Recruiting Board. 

An exciting opportunity has arisen within the Forensic Directorate of Mental Health and Learning Disabilities.  We are seeking an enthusiastic and self-motivated individual to undertake the role of Personal Assistant. The successful candidate will support the Operational Management Team by providing comprehensive, efficient and confidential administrative support.

The post holder will work closely with the Operational Management Team and senior staff across the organisation and act as the first point of contact for all enquiries to the department, often dealing with matters of a confidential and sensitive nature. Primary duties will include; diary management, coordinating internal and external meetings, preparation of agendas and  associated documentation. The post holder will demonstrate excellent communication skills, both written and verbal. They will be able to deal effectively with a number of simultaneous tasks and have the ability, commitment and judgement to ensure deadlines and actions are delivered whilst being frequently interrupted.

Advanced knowledge of Microsoft Office is essential, as is experience of complex diary management and attending meetings for the purpose of minute taking. Previous experience within a similar/healthcare setting would be advantageous.

Informal Contact:  Kirsteen Slavin,  Kirsteen.slavin@ggc.scot.nhs.uk,  

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs 

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have. 

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process. 

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.