Personal Assistant - INTERNAL CANDIDATES ONLY

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

THIS VACANCY IS ONLY OPEN TO CURRENT EMPLOYEES OF NHS AYRSHIRE AND ARRAN

An opportunity has arisen for a Personal Assistant based at University Hospital Crosshouse.

What you will do:

You will provide a comprehensive secretarial and administrative support to the Health Records Management team.  You will be responsible for preparing correspondence to staff for managers signature.  You will prepare meeting notes and correspondence following various meetings with staff within the department. 

You will be responsible for all human resource aspects relating to staff recruitment, changes to terms and conditions of service and terminations including all data inputs to the accredited business systems Human Resources and Payroll.

You will also provide guidance in respect of the health records secondary storage systems within University Hospital Crosshouse

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

You will have a HNC or relevant secretarial qualification. You must also have knowledge of HR policies and procedures and have considerable management team level secretarial experience.You must be computer literate including experience of Microsoft Office 365 [Word, Excel, Outlook & Teams]

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 per week.

Hours of Duty are: Monday Thursday 8am 4.15pm and Friday 8am 3.45pm.

If you want to find out more about the role, please contact Valerie Pirrie, Administration Co-ordinator on or at Valerie.Pirrie@aapct.scot.nhs.uk.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.  Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
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• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.