Personal Assistant to Director of Medical Education & Assistant DMEs

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

Our purpose: 

Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.

Our values:

• Caring, safe, respectful

To find out more about NHS Ayrshire and Arran please click here - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen to join the Medical Directors Admin team, in a Personal Assistant role based at University Hospital Crosshouse. 

What you will do:

You will provide a dedicated, professional and comprehensive PA and administration service to the Director of Medical Education and the Assistant Directors of Medical Education Medical Education department, ensuring an effective, professional, proactive and high standard of support.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

You will have excellent organisational and communication skills and have the ability to work effectively and efficiently as part of a team.  The ability to work unsupervised whist using your own initiative is essential, as is being able to work to challenging timescales by organising and prioritising your workload accordingly. Having the flexibility to adapt to change and last minute demands is essential.

You will possess an HND or equivalent in business administration; extensive PA and admin experience, preferably within an NHS environment; and an excellent working knowledge of Microsoft Office packages. You should be experienced in taking accurate minutes and have excellent interpersonal skills.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 hours per week

Driving Licence/Car Ownership:

Driving licence/car ownership is essential to this role.

If you want to find out more about the role, please contact Gillian MacDougall on , Gillian.MacDougall@aapct.scot.nhs.uk.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.  Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only.  If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.