Personal Secretary

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An opportunity has arisen for two permanent Personal Secretaries based at University Hospital Ayr.

We are seeking flexible, enthusiastic and highly motivated individuals to provide comprehensive administrative support to our senior management team. 

What you will do:

The management support team provide a high quality professional service to the extended senior management of the Acute Services team

As well as accurate, timely, proactive private secretarial services and meeting management to identified managers, they also deliver operational governance by supporting the Business Manager in the implementation of processes which support the appropriate management of quality, finance, HR, charitable funds etc.

Each member of the team is accountable for a specific process area whilst all contribute collectively to the completion of trackers and reports in order to support robust governance of quality & financial management and supporting the Training and Development within the Service. 

Please note that while the day-to-day workload for these positions will be directed by the Site Director, Chief Nurse, and Lead Nurses, these roles are part of the Acute Management Team and may be adjusted in accordance with service needs.

Current posts available are;

Post 1 working to Lead Nurses for Emergency Care, Surgical Services and Medical Services.

Post 2 Working to UHA Site Director and UHA Chief Nurse.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Excellent communication and interpersonal skills are essential, as is the ability to work on your own initiative as well as part of a team. Post holders are required to be competent in using MS Office particularly Outlook, Word, Excel, PowerPoint and MS Teams. As well as being able to prioritise workload and working to tight timescales in a dynamic and fluid environment, balancing conflicting demands to maintain efficiency throughout the team are key skills. Previous secretarial experience is essential.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 37 per week

If you want to find out more about the role, please contact Amanda Kerr, Acute Services Project Coordinator at Amanda.Kerr@aapct.nhs.scot.uk

INFO

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

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Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.