PMO Project Coordinator
Telefónica Tech, Blythswood New Town, Glasgow City
PMO Project Coordinator
Salary not available. View on company website.
Telefónica Tech, Blythswood New Town, Glasgow City
- Full time
- Permanent
- Onsite working
Posted today, 15 Nov | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: 89f1039574eb4d5886c470e2e21811da
Full Job Description
- Meetings + Attending Sector all hands calls and contributing to presentations on PMO activities + Attending Daily PMO Calls to provide updates on issues and progress on individual backlog items + Attending Sector weekly project review calls
- Reporting + Updating project packs with stats and info from different sources such as: + Snap shot of overall financial progress for the week and commentary + Snap shot of overall Utilisation for the week and commentary + Snapshot of Financial KPIs + Updating individual Project Financial Data + Distributing to internal stakeholders + Ensuring timesheets are completed in a timely manner + Entering Weekly Timesheet detail from F&SCM + Creating Monthly Utilisation Sheet and maintaining weekly + Update PowerBI reports
- Project Coordination + Create Teams Channel and folders + Coordinate handovers, completion of checklists and follow up on open actions + Coordinating Workshops / Meetings and General Administrative Tasks + Coordinate project audits and completion of checklist and follow up on open actions + Updating Project RoadMap weekly + Purchase Order Chasing + Documentation Management + Creating PowerPoints to support workshops / meetings + Report on slippage to programme and cross-programme deliverables, highlighted by Project Managers, weekly or ad-hoc. + Ensure Project Managers are using established templates and standard practices. + Record and maintain action logs on daily or weekly programme reviews. + Chase action owners and escalate to Head of PMO as required. + Provide support to the Project Managers and Account Managers on the production of client quotations and Change Requests during the project. + Assist Project Managers with the tracking and reporting of project time and budget spent, highlighting deviations. + Assist Project Managers with effective project conclusion, including handover to Support, and ensure lessons learned are recorded. + Onboarding of new project managers, Heads of, Practice Directors. + Actively contribute to continuous improvement, owning backlog items. + Actively contribute to the PMO toolkit series, a set of training guides to support PMO processes. + Manage queries received through the PMO Inbox in a timely manner. + Manage queries received through sector teams channels in a timely manner. + Maintaining project information on required systems. + Building reports and training others on how to use them. + Contributing to continuous improvement of processes. + Undertake all mandatory company training within the timescales provided.