Private Client Team Co-ordinator

We are recruiting for a Team Co-ordinator based in our Glasgow office to support our growing Private Client practice. 

This role represents a unique and exciting opportunity to be part of the continued expansion of our brilliant Private Client practice and to join a fantastic team. Reporting to the Head of Department, Pamela Niven, this role will be key to the organisation and smooth running of the department.

Responsibilities will include:

• Diary /Call Management
• Co-ordination of
• Private Client Partners’ Meetings including agenda, invites and minutes
• Private Client department meetings including agenda, invites and minutes
• Balanced Scorecard process for the Private Client team, including co-ordinating meetings
• Management of the team’s WIP review process
• Arranging meetings of our:
• Training Group
• Business Development Groups
• Specialist accreditation candidates
• Arranging Training sessions including liaising with speakers, issuing meeting planners, circulating/storing papers
• Scheduling presentations to the team by those who attend external courses
• Checking CPD records to ensure sufficient hours recorded at certain points in year
• Assisting with the management of Private Client support tasks including monitoring CMI processes, billing, file closures etc
• Liaising with Risk Champions and assisting with the management of team compliance projects
• Assisting with the management of team statistics

Skills required:

• Experience within a Private Client environment
• Excellent secretarial, administrative and organisational skills
• Excellent IT skills including use of excel and PowerPoint
• Excellent communication skills, verbal and in writing
• Ability to prioritise and work to deadlines under pressure, often with short notice
• Ability to use initiative and to work both independently and as part of a teamAttention to detail and accuracy when working with data or creating content 

Let your ambitions and ours go hand in hand.

At Harper Macleod you’ll be part of a collective effort that is never satisfied: celebrating the successes and inspiring one another to always improve. You want to deliver extraordinary results for your clients. We want to deliver extraordinary opportunities for you and encourage you to make a difference.

Harper Macleod’s culture is the sum of the actions of the people who make up our business – it’s built around taking calculated risks and pushing for innovative solutions. You know the law, but you also know that there’s much more to being a lawyer than that.

You know that doing things the right way is always the best way – the right things for clients, colleagues, and our communities. We will never compromise on this.

We also embrace flexibility – including when and where our people work. We are a business that has been named Law Firm of the Year eight times, ranked in The Times Scotland Best Law Firms 2024, and named ESG Firm of the Year. We offer a competitive salary and benefits package, active colleague engagement, wellbeing, sustainability & CSR programmes, and the opportunity to develop your career.

We believe the best is yet to come for Harper Macleod. If this sounds like the type of firm you’d like to be part of, maybe the best is yet to come for you?

Harper Macleod LLP is committed to promoting equal opportunities and developing a diverse workforce.