Procurement Administrator

Anderson Knight is currently looking for a Procurement Administrator to join one of our clients in West Dunbartonshire.

The Procurement Administrator provides support to the procurement team, helping manage purchasing processes, supplier communications, and document management. This role ensures accurate and timely processing of purchase orders, monitors inventory levels, and assists in maintaining strong supplier relationships. The Procurement Administrator works closely with vendors, internal stakeholders, and the finance team to support the company’s procurement objectives and ensure compliance with company policies.

Key Responsibilities:

Purchase Order Management

• Prepare, review, and process purchase orders based on requisitions.
• Ensure accuracy in orders, prices, and quantities.
• Track and expedite purchase orders to ensure timely delivery.

Supplier and Vendor Coordination

• Communicate with suppliers regarding order confirmations, shipping details, and delivery schedules.
• Assist in managing vendor relationships, including follow-ups on order status and handling issues or delays.
• Maintain and update supplier information, terms, and conditions.

Inventory and Stock Management

• Monitor inventory levels to prevent stockouts and overstocking.
• Coordinate with warehouse or logistics staff to ensure stock is managed efficiently.
• Record and maintain accurate inventory data in procurement software or ERP systems.

Documentation and Record Keeping

• Maintain accurate records of purchase orders, delivery notes, invoices, and contracts.
• Ensure compliance with company policies and regulatory requirements in documentation.
• Assist in the preparation and organisation of procurement-related reports.

Vendor Compliance and Performance

• Support vendor evaluation and assessment processes.
• Monitor supplier performance and report issues to the procurement manager.
• Assist in ensuring that suppliers comply with company standards and requirements.

Invoice and Payment Coordination

• Collaborate with the finance team to resolve discrepancies between purchase orders, receipts, and invoices.
• Ensure accurate and timely processing of supplier payments.

Administrative Support

• Provide general administrative support to the procurement team, including scheduling meetings, coordinating documents, and handling correspondence.
• Support procurement projects and ad-hoc tasks as assigned by management.

If you are interested in this role, please apply with your CV in full confidence.