Procurement Administrator (Temp)

Reporting to the Senior Category Lead, the Procurement Administrator will be responsible for delivering a comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. This includes managing documentation, maintaining accurate records, coordinating with suppliers and tracking the progress of purchase orders. Particular emphasis will be placed on expediting activities, such as following up with vendors to ensure on-time delivery, addressing delays or discrepancies and proactively resolving issues to maintain project timelines and operational efficiency. The role also involves fostering clear communication and collaboration between internal teams and external stakeholders to support the overall goals of the Procurement Department. Your key responsibilities will include: Providing full and efficient general administrative support for the Procurement Department. Expediting all open purchase orders ensuring weekly execution and achievement figures are met. Collecting data to prepare reports and quotations as required. Supporting with maintaining contractor accreditation. Responding promptly to and resolving any invoice queries to full resolution. Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts. Establishing clear communication links between internal teams and external stakeholders and suppliers. Expediting open order book and overdue orders. Maintaining and updating the monthly order system and control receipts for payments relating to contract orders., We are looking for an experienced and reliable administrator to assist the wider team during a busy period. Whilst the role is an initial 3 month fixed-term contract, there may be an opportunity to extend this further. Due to the nature of the role, we require this individual to work from the Port of Grangemouth full-time to be on hand with any requirements.

Demonstrated administration experience, ideally within a procurement environment. Strong attention to detail, coupled with good organisational, planning and problem solving skills. IT Literate - familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook). Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers. Understanding of purchasing procedures, supplier evaluation and compliance standards. Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines. We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.,

• Excellent administration experience, ideally within a procurement environment
• Familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office
• Strong communication skills
• Attention to detail
• Full right to work in the UK
  
  Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future., "As sure as the tide " - 50 years and counting - delivering outstanding results, on all manner of projects. Customers from around the world rely on our expertise to realise their ambitions.