Project Administrator

Balfour Beatty are currently looking for a Project Administrator to join our Power team based in the Isle of Skye Within this role you'll coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects. To provide and manage a range of secretarial and administration support to the project team. Liaising with a wide range of internal stakeholders to ensure that all project processes and functions are supported to ensure timely and effective project delivery. Interfacing with our client on project administration is key to this roleWhat you'll be doing As a Project Administrator you'll:

• Order plant and material from internal and external supplies - arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Prepare documents for close out of contract meetings and submit documents to client as required.
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
  
  The following qualities/experience are essential:
• Experience in working in a busy office
• Experience in prioritising own work and of allocating and checking work
• Highly organised and able to work on own initiative
• Strong communicator able to communicate confidently with all level of colleagues within the business
• Excellent team working skills and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software's and rolling out new systems where required
  
  What makes Balfour Beatty a great place to work? Is it the limitless career opportunities, our inclusive culture, the scale and complexity of our projects or working alongside the industry's finest experts? Hear from our colleagues across the UK, US and Hong Kong on why you should shape a career at Balfour Beatty. Visit our website to find out more and explore our exciting career opportunities: www.balfourbeattycareers.com #ShapeEverything, Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.
From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects. Diversity and inclusion At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/ We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com Show more Show less

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more…