Project Administrator

We are seeking an experienced and proactive Project Administrator to join our team at the Port of Leith. This role is central to providing high-quality administrative support and effective project document control. As the key point of coordination, you will ensure documentation is accurately maintained, accessible, and up to date, supporting the wider team in delivering successful project outcomes.,

• Provide administrative support to the team, including scheduling, organising meetings and maintaining office systems
• Manage project documentation, ensuring that all documents are properly stored, organised and accessible
• Maintain accurate records, databases and filing systems to ensure information is easily retrievable
• Support in the co-ordination of events, meetings and appointments for the team
• Collaborate with other teams across the business to enhance workflows, improve efficiency and increase customer satisfaction
• Work closely with the site team to ensure smooth coordination between office and field activities
  
  We are looking for a highly organised and dependable individual who can take ownership of administrative processes and become the central support figure within the project team. You will be the "go to" person-capable of keeping documentation in order, ensuring colleagues stay on track, and proactively driving progress where needed. Your ability to prioritise tasks, communicate effectively, and maintain attention to detail will be critical to success in this role.
The ideal candidate will demonstrate flexibility and a hands-on approach, with the confidence to liaise across teams, including site-based personnel. As the role involves regular interaction with our site teams and may require occasional travel to other port locations, access to your own vehicle and a full UK driving licence are essential. This is a full-time, on-site role (Monday to Friday, 9am-5pm), based at the Port of Leith, with some flexibility in working hours depending on project needs.,
• Proven experience in an administrative role, ideally with a background in the offshore industry
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with team members and stakeholders
• Strong organisational and multitasking abilities, able to manage various tasks and priorities efficiently
• High attention to detail and the ability to maintain confidentiality when handling sensitive information
• Proficiency in Microsoft Office
• Ability to work both independently and as part of a team
• Strong problem-solving mindset and ability to resolve issues quickly, Proven administrative experience with strong organisational skills and attention to detail, ideally within the offshore or technical sectors
• Excellent communication and coordination abilities, with confidence to support both office and site-based teams
• Full UK driving licence and access to own vehicle, with flexibility to work on-site at the Port of Leith and travel to other locations as required
  
  Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future., At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy, Forth Ports Group
"As sure as the tide " - 50 years and counting - delivering outstanding results, on all manner of projects. Customers from around the world rely on our expertise to realise their ambitions. Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies. The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries. Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today. Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London. A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don't just take our word for it; view the "Some of our People" section and the video below to gain insight into the kinds of jobs our employees do, how they've grown with us, and what motivates them each day. The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities., "As sure as the tide " - 50 years and counting - delivering outstanding results, on all manner of projects. Customers from around the world rely on our expertise to realise their ambitions.


• A competitive salary
• Generous annual leave entitlement
• A defined pension scheme and life assurance
• Health promotion events and employee wellbeing initiatives
• Access to our Employee Assistance Programme (EAP) for you and your family
• Cycle to work scheme and on-site free parking
• Attractive Family Friendly Policies
• Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays
• GymFlex health club memberships, We are committed to creating a positive working culture for all employees, as well as a good work-life balance. Here are just some of the benefits of working for Forth Ports.
Vacation, Paid time off