Project Coordinator (Academy)

Salary Not Specified

TÜV SÜD AG, Scotland-wide

Full time
Permanent
Remote working

Posted 2 weeks ago, 6 Nov | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 78d523c3daa145baa31746837be5a7b7

TÜV SÜD AG

Full Job Description

The Project Coordinator will be responsible for managing the client and business expectations during Business Assurance projects, acting as a key contact to internal and external stakeholders and contributing to the facilitation and organisation of projects, ensuring delivery on time and to budget. The role will also provide general administrative support to the Business Assurance team.
Duties and Responsibilities:
Provide administrative support to the Head of Business Assurance, including but not limited to:
Managing and coordination of the group inbox ensuring emails are directed appropriately and taking responsibility to ensure all emails/telephone enquiries are answered in a timely manner.
Completing sales orders and invoicing requests, updating and maintaining the spreadsheet record of all audits and costs analysis, responding to any queries from finance, clients or sub-contractors.
Typing correspondence and quotations and other administrative tasks as required.
Familiarisation and engagement with the company databases.
Data collation, data entry, diary management.
Managing the delivery of Management Service schemes in accordance with the scheme's requirements.
Acting as principal intermediary between the client and the audit team from the beginning to the end.
Managing Business Assurance audit and administration resource to maintain a throughput of recoveries & performed activities in accordance with personal allocated targets.
Collaborating with TUV SUD groups for management of common resource
Managing client's expectations, commercially during the course of their projects, provide a detailed project plan to track progress.
Management of projects ensuring on time and accurate delivery of contractual deliverables to
ensure prompt and accurate invoicing at the earliest opportunities during each month.
Coordinate internal resources and third parties/vendors to ensure projects are scheduled effectively.
Organisation of subcontract audit and training resource
The Project Administrator will be responsible for managing the client and business expectations during Academy projects, acting as a key contact to internal and external stakeholders and contributing to the facilitation and organisation of training courses, ensuring delivery on time and to budget. The role will also provide general administrative support to the Academy team.
Duties and Responsibilities - the successful candidate will:
Provide administrative support to the Head of Academy, including but not limited to:
Managing and coordination of the group inbox ensuring emails are directed appropriately and taking responsibility to ensure all emails/telephone enquiries are answered in a timely manner.
Completing sales orders and invoicing requests, updating and maintaining the spreadsheet record of all training courses and costs analysis, responding to any queries from finance, clients or sub-contractors.
Typing correspondence and quotations and other administrative tasks as required.
Familiarisation and engagement with the company databases.
Data collation, data entry, diary management
As well as.....
Acting as principal intermediary between the client and the Academy from the beginning to the end of the organisation of training courses.
Collaborating with TUV SUD groups for management of common resource
Managing client's expectations, commercially & operationally during coordination of each training course, provide a detailed project plan to track progress.
Management of projects ensuring on time and accurate delivery of contractual deliverables to
ensure prompt and accurate invoicing at the earliest opportunities during each month.
Coordinate internal resources and third parties/vendors to ensure projects are scheduled effectively.

Essential Criteria - the successful candidate will have/be:
Recent administration or project coordination experience
A flexible approach, with a positive and professional attitude
Good interpersonal and communication skills (written and verbal)
Organised, with the ability to prioritise own workload and work on own initiative
Attention to detail
A competent user of Microsoft Tools and bespoke business software