Purchasing Specialist

Located at the Various Bechtel Office Location, India, performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders. Performs expediting activities to ensure the timely delivery of materials and equipment to meet project needs.,

• Performs tasks involved in the formation and administration of purchase orders.
• Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.
• Prepares bidder pre-qualifications, bidder lists, negotiation plans, bid solicitations, bid analysis, award recommendations and commitments, including aspects of purchase order administration.
• Understands and executes work in accordance with the project sourcing strategy, compliance to the Project's Approved Manufacturers List, project financing considerations, and respective tariff and quota risk.
• Accountable to ensure appropriate approval authorities are obtained prior to executing commitments.
• Accountable to the project schedule to include planning and executing own work during the pre-award phase of purchase orders and post award administration of procurements.
• Responsible for assigned orders from development through closure, to include engagement with Engineering on purchase requisition development, the acquisition and delivery of purchases, and order closeout; to include supporting management of back-charges and claims.
• Contacts suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment.
• Evaluates production schedules and progress reports from suppliers to determine if their programs and work progress meet jobsite requirements.
• Compiles data needed to prepare the critical items reports or other supplementary reports as required.
• Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences and required delivery dates and instructs suppliers accordingly.
• Expedites Bechtel engineering for the timely review, approval and return of engineering data submitted by suppliers.
• Obtains copies of supplier's orders for material, performs sub-supplier expediting, where necessary, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture.
• Participates in pre- and post-award meetings to review and discuss schedules and potential problem areas that may impact required delivery dates.
• Coordinates shipping arrangements or tracking requests with the project traffic representative.
• Ensures supplier evaluation reports are input into the Supplier Information System.
• Reviews area expediting assignments and recommends corrective action on problems identified in the reports.
• Prepares and organizes assigned Procurement-sponsored meetings, such as post-award kick-off or progress meetings, to ensure complete understanding and agreement between Bechtel, the customer and supplier on all purchase order matters.
• Attends project status meetings and reports status of area of responsibility. Participates in the Procurement Material Status meeting, produces and distributes meeting minutes and accountable to closing open actions.
• Supports key/critical supplier relationships with supplier's senior project personnel executing orders to ensure performance of the work.
• Accountable for integrity of records management for respective team as it relates to purchase order administration activities.
• Oversees supplier performance and cause to be initiated, appropriate notices including notices of back-charges/claims.
Major Responsibilities: Job Dimensions: A. Supervision Received
• Reports to and receives operational direction from the Purchasing Supervisor.
• At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.
B. Supervision Exercised
• May provide supervision, training and guidance to other purchasing personnel as required.
C. Contacts
• Maintains working relationships with project Supply Chain personnel and project discipline personnel in order to perform assigned duties.
• Maintains working relationships with bidders and suppliers involved with the performance of assigned tasks.
  
  A bachelor's degree in engineering from a reputed University. Post-graduate specialization in Supply Chain Management preferred. 8+ years of industry experience including minimum 3 years in purchasing function. Ability to source items of moderate complexity under light supervision. Broad knowledge and related sourcing experience and may participate in negotiations under direction of others.
Required Knowledge and Skills:
• Proficiency and experience in the formation and administration of purchase orders.
• Proficiency in all phases of procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidders' lists, compilation of bid requests, knowledge of Uniform Commercial Code or applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments.
• Proficiency in the administration of commitments, monitoring supplier performance, back-charge procedures and the resolution of claims and disputes. Good understanding of equipment and material fabrication steps and methods.
• Skilled in working with, and communicating effectively both orally and in writing with other project functional groups.
• Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage.
• Capable of interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained.
  
  Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994. Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment., For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.