Purchasing Spend Analyst

The Purchasing Spend Analyst is responsible for management of P2P systems as well as the delivery of supplier spend reporting. This is achieved through supporting the business with supplier management regarding queries relating to payments, banking, and purchase orders, internal and external supplier queries, financial scores, providing detailed spend reports. Good communication skills are essential to ensure all areas of the business and suppliers are well informed and to ensure timelines are met. Working with our iProcurement and Supplier Setup teams to ensure SLAs are adhered to.

Whilst also ensuring that Sainsbury's Bank achieves best value from its external expenditure on goods and services (across multiple categories) whilst effectively managing risk and utilises their skills to deliver the organisations challenging project timelines and cost savings targets.

What you need to do

• Provide support to the business in raising requisitions, the invoicing process, demonstrating awareness of end-to-end process.


• Support the business and sourcing managers in the set up and amendments to GBPAs and catalogues in conjunction with iProcurement Supplier Setup teams.


• Analysis and recommendation of actions to be taken from exception reports produced by your purchasing system, co-ordinating the procurement approval and logging of exceptions.


• Co-ordination of sourcing quality assurance including reviewing all requisitions over £25k to ensure that the right goods and services are being procured from the right suppliers.


• Support one time payments process and reconciliation process.


• Support development, implementation and maintenance of supplier/category/business areas spend reporting identifying trends and areas of new spend.


• Support development, implementation, and maintenance of supplier register (Medius) and insightful reporting, identifying gaps, and recommending remedial actions.


• Executing e-signature requests in line with the process and delegated authorities


• Management and development of the Supply Chain Management SharePoint


• Supporting the delivery of supplier spend reporting and management of P2P systems including supplier set up, invoicing, set up and amendments to spend limits and catalogues; one-time payments process including credit card payments and reconciliation process; improvements to P2P processes.


• Providing ad-hoc P2P advice with internal and external stakeholders.


• Deliver supplier spend (and spend related - e.g. payment terms) reporting and management of P2P systems including supplier set up, invoicing, set up and amendments to spend limits and catalogues; one-time payments process including credit card payments and reconciliation process; improvements to P2P processes.


• Provide Medius system support - including access management, register completion (Regulatory Requirement), provision of reporting, building questionnaires, support to Scorecard completion process, administration of supplier and colleague details within system.


• Provide data to support Key Control process - provision of data, evidence, and adherence to controls.


• Support the maintenance of SCM supplier records (Medius, Datasheet) and reporting required - including annual review of Supplier Data and Material Sub Register


• Manage the SCM central mailboxes (providing responses and co-ordinating responses and actions where required) - including supporting effective e-signature process.


• Maintain and improve content, development, and usage of P2P SharePoint (help for RM/ROs) and central RM/RO SharePoint and Teams Channel


• Support development and maintenance of key governance documents including segmentation and Due Diligence documents.


• Records Management Champion for the supply chain team.


• Additional support to supply chain team members on sourcing tasks., The Purchasing Spend Analyst is responsible for management of P2P systems as well as the delivery of supplier spend reporting. This is achieved through supporting the business with supplier management regarding queries relating to payments, banking, and purchase orders, internal and external supplier queries, financial scores, providing detailed spend reports. Good communication skills are essential to ensure all areas of the business and suppliers are well informed and to ensure timelines are met. Working with our iProcurement and Supplier Setup teams to ensure SLAs are adhered to.


Whilst also ensuring that Sainsbury's Bank achieves best value from its external expenditure on goods and services (across multiple categories) whilst effectively managing risk and utilises their skills to deliver the organisations challenging project timelines and cost savings targets.

What you need to do

• Provide support to the business in raising requisitions, the invoicing process, demonstrating awareness of end-to-end process.


• Support the business and sourcing managers in the set up and amendments to GBPAs and catalogues in conjunction with iProcurement Supplier Setup teams.


• Analysis and recommendation of actions to be taken from exception reports produced by your purchasing system, co-ordinating the procurement approval and logging of exceptions.


• Co-ordination of sourcing quality assurance including reviewing all requisitions over £25k to ensure that the right goods and services are being procured from the right suppliers.


• Support one time payments process and reconciliation process.


• Support development, implementation and maintenance of supplier/category/business areas spend reporting identifying trends and areas of new spend.


• Support development, implementation, and maintenance of supplier register (Medius) and insightful reporting, identifying gaps, and recommending remedial actions.


• Executing e-signature requests in line with the process and delegated authorities


• Management and development of the Supply Chain Management SharePoint


• Supporting the delivery of supplier spend reporting and management of P2P systems including supplier set up, invoicing, set up and amendments to spend limits and catalogues; one-time payments process including credit card payments and reconciliation process; improvements to P2P processes.


• Providing ad-hoc P2P advice with internal and external stakeholders.


• Deliver supplier spend (and spend related - e.g. payment terms) reporting and management of P2P systems including supplier set up, invoicing, set up and amendments to spend limits and catalogues; one-time payments process including credit card payments and reconciliation process; improvements to P2P processes.


• Provide Medius system support - including access management, register completion (Regulatory Requirement), provision of reporting, building questionnaires, support to Scorecard completion process, administration of supplier and colleague details within system.


• Provide data to support Key Control process - provision of data, evidence, and adherence to controls.


• Support the maintenance of SCM supplier records (Medius, Datasheet) and reporting required - including annual review of Supplier Data and Material Sub Register


• Manage the SCM central mailboxes (providing responses and co-ordinating responses and actions where required) - including supporting effective e-signature process.


• Maintain and improve content, development, and usage of P2P SharePoint (help for RM/ROs) and central RM/RO SharePoint and Teams Channel


• Support development and maintenance of key governance documents including segmentation and Due Diligence documents.


• Records Management Champion for the supply chain team.


• Additional support to supply chain team members on sourcing tasks.
  
  Excellent technical skills in the usage of Excel and Macros


• Knowledge of Oracle Financial Systems or another ERP system is advantageous.


• Knowledge of PowerBI is advantageous.


• Proven analytical and problem-solving skills.


• Evidence of analysing Management Information to determine trends.


• Excellent team player with ability to working closely with others to deliver results., Excellent technical skills in the usage of Excel and Macros


• Knowledge of Oracle Financial Systems or another ERP system is advantageous.


• Knowledge of PowerBI is advantageous.


• Proven analytical and problem-solving skills.


• Evidence of analysing Management Information to determine trends.


• Excellent team player with ability to working closely with others to deliver results.


Colleague Conduct Rules

The individual performing this role is expected to adhere to the conduct rules as specified by our regulators (PRA and FCA).
Individual Conduct Rules (apply to all colleagues) Rule 1: You must act with integrity Rule 2: You must act with due skill, care and diligence Rule 3: You must be open and cooperative with the FCA, the PRA and other regulators Rule 4: You must pay due regard to the interests of customers and treat them fairly Rule 5: You must observe proper standards of market conduct
What decisions I can make including budget

Key Dimensions of the Bank and Role

Bank External Spend = £260m

Bank # of Supplier = 275

Contract Value applicable to role = £25k - £1m+

Directly or indirectly manages.

N/A

Support we will provide

• Access to Sainsbury's Group and Sainsbury's Bank & Argos Financial Services specific personal development tools e.g. Bitesize talks, online self-development tools, internal mentoring etc.


• Technical training specific to the role as agreed with line manager


• Performance goals and regular Link conversations to discuss progress and performance


We are committed to being a truly inclusive retailer so you'll be welcomed whoever you are and wherever you work. Around here, there's always the chance to try something new - whether that's as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we'll also offer you an amazing range of benefits. Here are some of them:

Starting off with colleague discount, you'll be able to save 10% on your shopping online and instore at Sainsbury's, Argos, TU and Habitat, and we regularly increase the discount to 15% at points during the year. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform.

Your wellbeing is important to us too. You'll receive an annual holiday allowance and you can buy up to an additional week's holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, salary advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.

Moments that matter are as important to us as they are to you which is why we give up to 26 weeks' pay for maternity or adoption leave and up to 4 weeks' pay for paternity leave.