Reception Administrator

Reception Administrator

Based in Haddington

12 - 12.65 per hour + holiday pay

Reed Business Support are pleased to be working with a Non-Profit based in Haddington who are looking to a recruit a Reception Administrator on a temporary basis until at least the end of August. In the role, you will be responsible for working on a shared reception desk, communicating with customers, and providing general administrative support.

This is an opportunity to join a friendly, modern employer in a role that has the potential to become longer-term or permanent.

• Mon - Thu (9am - 4:30pm) Fri (9am - 4pm)
• 35 hours per week
• Office based
• Start date: ASAP

Key responsibilities:

• Answering incoming calls to the office, providing support where possible or passing to the relevant member of staff (15 - 20 calls per day)
• Helping to manage to the shared office inbox
• Handling incoming post and passing to the relevant team
• Scanning and filing documents
• Dealing with room booking system
• Printing documents
• Ordering supplies and stationary for the office
• Dealing with mail merges and communications to customers
• Entering information on Excel spreadsheets
• Dealing with limited face-to-face enquires, occasionally taking payments from customers
• Maintaining a clean, tidy reception area
• Various ad hoc admin duties

Person specifications:

• Previous experience working as an Administrator, or in a similar role
• Previous experience dealing with customers in some capacity
• Excellent communication skills and confidence speaking with members of the public
• Good organisational skills
• Good IT skills - mainly Microsoft Office