Receptionist

OCS Group Limited, Brucefield, Fife

Receptionist

Salary not available. View on company website.

OCS Group Limited, Brucefield, Fife

  • Part time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 5 Nov | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 91f3f1455ae746219a7ebe35b81f2f95

Full Job Description

As a receptionist, you will be the first point of contact for visitors and callers, providing a professional and welcoming service. Reporting to the Facilities Manager, you will handle a variety of administrative tasks to support the smooth operation of the office. As part of your role, your key responsibilities will include, but are not limited to:

  • Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
  • Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
  • Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
  • Schedule appointments and maintain calendars, coordinating meeting rooms and ensuring all arrangements are in place.
  • Provide general administrative support to the team, including filing, data entry, and managing office supplies.
  • Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
  • Assist with data entry and record keeping as needed, ensuring accuracy and confidentiality.
  • Ensure accurate and timely communication within the office, relaying messages and information promptly.

    You must have the right to work in the UK
  • Professional demeanour and appearance
  • Strong communication skills, both verbal and written
  • Ability to multitask and stay organised in a fast-paced environment
  • Proficiency in using office equipment like phone systems and copiers
  • Friendly and welcoming attitude
  • Reliable and punctual, with a strong work ethic

    OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.