Rota Coordinator

Brainkind is a leading UK charity that works with people with acquired brain injuries, autism, learning disabilities, and physical disabilities to help them live as independently as possible.

We support people across the UK in their efforts to move forward with their lives. Having the opportunity to share their individual journeys and play a key role in their progress is a very rewarding experience. In every service we offer, you will find a strong sense of team spirit and amazing colleagues who always pull together and look out for one another. 

We are seeking a Rota Coordinator to work as part of a multi-disciplinary team, responsible for providing comprehensive administrative support in order to ensure that staff rotas for Service are completed within acceptable timeframes and maintained on a daily basis.

As part of this role, you will be responsible for covering the services at Eastfields, Graham Anderson House, and the Colston Road Community Service.

The Role

• You will be responsible for developing shift patterns, communicating with all staff regarding shift patterns, shift changes, overtime, and annual leave. In collaboration with the MDT, ensuring that the Rehabilitation Programmes can be met and calculating the current establishment accurately to ensure that the Rota reflects the needs of each individual unit and arranging annual training for all staff.
• Maintain accurate records of absences and sicknesses, approve annual leave for staff, and calculate entitlements accurately.
• The role requires you to work Monday through Friday from 9am to 5pm.

Key Responsibilities

• Timely produce and maintain Rota templates for Service in accordance with Working Time Directives and current locally accepted shift patterns including those patterns which are subject to flexible working.
• Ensure that service is safely staffed at all times.
• Produce, maintain and record accurate ‘Annual Leave & Sickness’ forms, including accurate calculations determined by role, working hours per week and length of service.
• Authorise and record annual leave and ensuring that it is reflected on the rota and recorded accurately in ‘Annual Leave & Sickness’ forms.
• Update occupancy as and when needed to maintain staffing levels based on current establishment and subsequently altering and modifying Rotas accordingly.

Requirements

• Good level of education
• Good IT skills using Microsoft office Excel, Word and Outlook
• Experience of developing staff rotas
• Ability to prioritise and effectively manage workload whilst meeting specified deadlines
• Excellent communication skills, both written and verbal, for communications with both internal and external staff
• Good interpersonal skills

Benefits

• A competitive salary of £21,000 per annum
• 33 days annual leave (including bank holidays)
• Group life assurance
• Eye voucher scheme
• Long service and staff awards
• Nationwide employee staff discounts including discounted eating out and shopping
• Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store.

As part of our commitment to excellence, we are seeking individuals with relevant knowledge and experience who can assist us in achieving this goal.

If you are interested in taking the next step in your career, please send your CV and a brief summary of your experience.