Secretary

NHS Ayrshire & Arran, Dalrymple, East Ayrshire

Secretary

Band 3 (£26,869 - £28,998)

NHS Ayrshire & Arran, Dalrymple, East Ayrshire

  • Full time
  • Permanent

Posted today, 4 Dec | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: None

Full Job Description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An opportunity has arisen for a permanent Secretary based at Ailsa Hospital.

What you will do:

An exciting opportunity has arisen for an experienced Secretary / Administrator to provide a robust support service to the Mass Vaccination Programme Team in NHS Ayrshire & Arran, specifically supporting the Travel Health & Non-Routine services.  You will bring skills in all secretarial and administration tasks with a problem solving and can do approach.

You will be able to work in a fast paced and changing environment and will be supported to achieve your full potential.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Qualifications

  • SVQ Level III in Business Administration or equivalent experience              Essential
  • High standard of literacy and numerical skills, educated to O Grade/

Standard Grade Credit/ National 5 in English & M                               

European Computer Driving Licence (ECSL) qualifications or equivalent  Essential

  • Recognised IT qualification in Microsoft Office Packages                               Essential

Experience

  • Excellent communication skills both written/ verbal                                           Essential
  • Advanced keyboard skills                                                                                  Essential
  • Minute Taking experience                                                                                  Essential
  • Experience in electronic diary management                                                      Essential
  • Electronic filing systems management                                                               Essential
  • Proven secretarial experience of working at a senior level                                Essential
  • Experience of working within an NHS environment                                            Desirable

Knowledge

  • Microsoft Office packages including Word, Excel, Teams, Outlook and

PowerPoint                                                                                                   Essential

  • Understanding of NHS inter-disciplinary networks                                           Desirable

Other

  • Ability to adhere to strict maintenance of confidentiality                                  Essential
  • Flexibility to adapt to change and last minute demands                                  Essential

For further information on the requirements for the role please click the link below to view the person specification

Hours:

22.2 per week

Driving Licence/Car Ownership:

A car licence/car ownership is essential to this role.

If you want to find out more about the role, please contact Gillian Robertson, Business Manager / Project Lead Vaccinations on Tel:   

INFO

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date.  Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.

Please check your email regularly (including junk folders) and also your JobTrain account for updates.

Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.

We recommend using the Internet Browser Google Chrome or Microsoft Edge when using JobTrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only.  If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.

Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.  This permission is, without exception, granted by UK Visas and Immigrations.  We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.  Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk 

We are unable to provide sponsorship for bank contracts.