Senior Secretary

Fintech Recruitment Solutions are looking to recruit a Senior Secretary on behalf of our client based in Aberdeen on a full time staff basis.

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Duties Include:

• Maintenance of diaries, including extensive organisation of both internal and external meetings.

• Arrangement of UK and worldwide travel, transportation and accommodation as required. This includes arrangement of appropriate visas and any medical requirements for travel, along with completion of expense claims for managers.

• Preparation of confidential documentation, letters, presentations, and spreadsheets.

• Organisation and coordination of both in-house and offsite events from concept to completion, such as forums, team dinners, workshops, seminars, etc.

• This also includes management of event logistics such as airport transfers for global travellers, group hotel bookings, catering and dietary requirements, meeting room bookings and external team building.

• Build and maintain effective working relationships with key stakeholders. Working closely with Global Travel Manager, ATPI Travel, Project teams, Facilities, and external stakeholders.

• Assisting managers with invoice and purchase requisition approvals in SAP.

• Completion of timesheets in SAP for managers, in line with local requirements.

• Ensuring organisation charts are updated, using PowerPoint and Visio

• General office duties as required in a busy project environment.

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Experience:

• Previous relevant experience in a similar role within an international organisation

• Good level of IT skills, proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams, etc).

• Great interpersonal skills with the ability to effectively communicate and build networks across all levels of stakeholders both internal and external.