Support Secretary

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.  

The shift pattern is Monday-Friday 37 hours.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay.  This reduction will also be applied pro rata for part time staff.  This advert and any subsequent offer/contract of employment therefore reflects the new working hours.  However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week.  If you have any questions or concerns please contact the Recruiting Board. 

We are recruiting a full-time permanent Support Secretary within Endocrinology. This role will support the Osteoporosis Service Shift pattern: Monday to Friday. 

The post holder will be required to provide a comprehensive secretarial and administrative service to Specialist Nurses and associated medical staff within the Endocrinology service. The role is highly specialised and diverse. It demands excellent organisational skills along with a high degree of knowledge and accuracy in both secretarial and administrative procedures. 

You must have excellent communication skills, experience in dealing with the public, colleagues and other members of the multidisciplinary team. You must be able to concentrate on essential tasks despite frequent interruptions. 

It is desirable for you to have a Business Management/Administration Qualification or equivalent knowledge and skills in medical administration. Reasonable knowledge of NHS systems is desirable and a working knowledge and understanding of the NHS Trakcare system. Essential skills required are the ability to work under pressure, prioritise workload, meet tight deadlines and have a good working knowledge of all Microsoft software applications.  

Informal Contact: Christopher.park@ggc.scot.nhs.uk 

This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS). 

Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately 

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs 

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have. 

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process. 

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.