Tendering Coordinator

FinTech RS are recruiting on behalf of our client for a Tendering Specialist based in Westhill, Aberdeenshire on a Permanent, Full Time basis. 

This role offers the successful candidate an opportunity to strengthen and develop their experience and skills within the Tendering process, supporting with each phase from receipt through to consolidation, submission and award.  

Main duties include: 

• Develop the tender estimate for the purpose of having a complete, accurate and optimized cost estimate, ensuring all inputs are approved and delivered in line with guidelines and tender schedule.
• Develop and distribute the Invitation To Tender review matrix, ensuring all clarifications are consolidated for return to client. Ensure that all subsequent tender bulletins, and clarification responses are received, distributed and reviewed including post submission clarifications.
• Develop the deliverables matrix and support with ensuring all deliverables are approved and delivered as necessary.
• Establish and maintain an effective and collaborative interface with internal and external stakeholders, including regional Tendering teams and Management
• Drafting of internal tender authorisation papers, presentations and documents which may include presenting or supporting presentations to Management.
• Control the efficient performance of the tender through strict adherence to the tender schedule, action tracking and close out and facilitation of gate review meetings.
• Support the Tender Lead to perform preliminary screening of risk and qualifications register, and consolidate with input from the technical departments.
• Contribute to the maintenance of all tendered data records, to support the management analysis/forecasting and tender benchmarking.
• Manage the handover of any awarded project estimates to the Cost Controllers.

Suitable candidates should have the following: 

• Previous experience working in a Tendering focused role, or other relevant commercial/technical experience 
• Effective communication and time management skills with the ability to meet deliverables within the time constraints.
• Thorough approach with analytical skills to consolidate, challenge, review and present confidently all elements of the tender costing.
• Committed to the highest levels of confidentiality and integrity with strict adherence to the Company tendering processes.
• Commercially aware and highly numerate, with and an ability to work with detail and accuracy.
• Enhanced planning and organisation skills, with the ability to identify and effectively prioritise workload to effectively meet multiple, often competing deadlines.
• Ability to develop and adapt to role requirements, demonstrating an interest in personal development.
• Committed to continuous improvement and identification of efficient work methods and processes.
• Willing and able to travel for occasional short assignments within the UK and globally.

Candidates should be based locally to Aberdeen, and must hold the Right to Work in the UK.