training co-ordinator

The role is responsible for day-to-day delivery and promotion of the Company's Competence and Capability Development (C&CD) function in line with strategic objectives. The primary function of the role is to oversee training and development bookings included associated travel, joining instructions etc. and support the wider Training team.,

• Develop, prepare, and analyse effective training and expiry reports using training software and conduct training gap analysis as appropriate.
• Coordinating all training & development bookings, including associated travel and accommodation and the relevant joining instructions.
• Assist with tasks within the company competence and development area.
• Upload and creation of new start certification records and matrix.
• Update personnel tracking system with training dates.
• Record and where necessary escalate no-shows and cancellations.
• Ensure any project and client specific training requirements and targets are achieved and maintained.
• Training Matrix compliance management, monitoring and reporting (incl. client specific reports).
• Provide input in the development of mandatory training, development and competence processes.
• Support and attend as necessary internal and external competence assurance activities including audits.
• Monitor and manage exceptions and deviations to any certification requirements.
• Monitor the renewal of expiring certification and initiate escalation where appropriate.
• Maintenance of training and competence software - training & competence records data entry with a focus on data accuracy.
• Source external training & educational providers, where necessary to meet legislative and industry standard.
• General administration support for all areas of C&CD team as required.
HSEQ Responsibilities
• It is mandatory that the incumbent is familiar with, and follows the Company's Health, Safety, Environment and Quality Management System and takes an active part in the compliance and improvement of the Management Systems.
• The incumbent must report any accidents, incidents, near misses, actual or potential problems with products, services or systems according to the Management System processes/procedures.
• The incumbent also has legal responsibilities under country-specific health, safety and/or environmental legislation to follow these.
• The incumbent is also responsible for the health and safety arrangements of subordinates (if any) and for any persons visiting them while on the Company premises.
  
  Qualifications & Experience Typically required to HND level (or equivalent) or has achieved a similar level of expertise through industry experience.
• Demonstrate excellent Microsoft Excel, Word, Outlook and PowerPoint skills.
• Experience in using reporting tools such as Power BI or Tableau preferred.
• Able to work collaboratively with minimal supervision.
• Be a self-starting team player.
• High attention to detail.
• Ability to manage a high volume of work and prioritise workload.
• Ability to analyse data and provide recommendations on findings.
• Excellent written and verbal communication skills.
• Knowledge of applicable regulatory framework and associated legislation ability to gain this.
• Good interpersonal skills; interacts with others in a positive and professional manner at all times.
• Problem solver that is curious in their approach.
• Demonstrates integrity and honesty.
• Flexible, adaptable and open minded.
  
  About Sparrows Sparrows Group is a global market-leading mechanical engineering contractor, focused on delivering outstanding lifting and handling engineering, product, operations and maintenance solutions to the offshore oil and gas industry. Headquartered in Aberdeen, Sparrows employs over 2200 people through its 21 operating bases spanning 5 continents.