Ward Higher Clerical Officer - Maternity / Neonatal

The Role

We are looking to recruit a Ward Higher Clerical Officer to join the Maternity/Neonatal Ward at University Hospital Wishaw!

The Ward Higher Clerical Officer will provide a high quality administrative service for medical and nursing staff. This will include:

• Exchange information with patients and staff on the admission
• Transfer and discharge of patients both verbally and in written format
• Provide an admin & clerical service including typing, reception duties and scanning to both clinical and non-clinical staff. 
• Provide admin cover in maternity / neonatal ward areas and internal offices.
• Provide support by training new and existing admin staff as well as ward staff in IT systems.
• Day to day maintenance of department requirements to ensure smooth running of department.

This includes both hospital and community based midwifery / neonatal nursing teams within and out-with NHS Lanarkshire, medical staff and consultants.

Contract Type and Shift Pattern

• Fixed-term or Secondment - 2 years
• Band 3 / Part Time / 34 hours per week
• Mon - Sun / 07:00-19:30 / 3 days out of 7

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

Why join NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire benefits include:

• A minimum of 27 days annual leave increasing with length of service (pro-rata for part time staff)
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee Counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

What we'll need you to bring

• SVQ Level 2 or equivalent with additional experience in an administration healthcare role.
• Knowledge of administrative procedures and systems, some of which are routine and non-routine activities such as answering queries, task related problem solving acquired through experience and training.
• Proficient in using various software packages including specialist maternity and neonatal systems such as Badger Electronic Maternity & Neonatal Records, Scottish Birth Record and TrakCare.
• Understanding of a range of processes and procedures in accordance with NHSL policies and guidelines.
• Ability to prioritise work and work using own initiative.
• Evidence of effective team working and dealing with change frequently.
• Evidence of strong communication skills with patients, consultants, medical staff members and colleagues.
• Excellent organisational skills.
• Evidence of strong competence with relevant IT systems.

It would be great if you also have:

• General administrative background with administrative and clerical experience within Maternity and Neonates
• TrakCare experience
• Clinical Portal experience
• BadgerNet Electronic Maternity / Neonatal Record
• Scottish Birth Receord
• Excellent interpersonal skills
• Advanced keyboard skills
• Flexible approach
• Team Player able to adapt to change

Looking to find out more?

If youre looking to find out a bit more, then we would love to hear from you!

Please contact Yvonne Rogers at Yvonne.rogers@lanarkshire.scot.nhs.uk

For enquiries regarding the application form or recruitment process, please contact Devon Westwater at Devon.Westwater@lanarkshire.scot.nhs.uk

Please remember to include the job title and reference number in your email.

Further Information

For more information on the role, please refer to the Job Description. If youre looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants:

• Posts close at midnight on the indicated date
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately
• Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser 'Google Chrome' or 'Microsoft Edge' when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

In NHS Lanarkshire we are committed to recruiting a workforce that fully reflects the diverse make-up of our society. A place where every individual can thrive, develop and succeed based on skill, knowledge and talent, regardless of race, disability, gender, sexual orientation, care experienced* or any other dimension that can be used to differentiate people from one another.

We anticipate a high level of interest in this position and may close the advert once sufficient applications are received.  Please complete and submit your application early.

*Care experienced applicants are people who live/have lived with foster parents/kinship carers or who live/have lived in a residential childrens setting/secure unit.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced.  Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Lanarkshire will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer.  If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Lanarkshire is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so.

NHS Lanarkshire Recruitment Website

Care to join us?