Regional FM Responsibility

Staff

Ensure all cashier in the hotels are trained to the required level.

Identify talent and put in place a development programme.

To facilitate a holiday planner in the region to ensure that all hotels are left with cover

P&L

Review each hotel’s P&L prior to sign off with French Duncan.

To participate in calls to review the accounts and check for any anomalies in the accounts

Balance Sheet

Review along with French Duncan the monthly balance sheets. All exceptions to be reported to HFD/RFC

Manning

Take responsibility, along with RMD & GM to set the manning strategy for each hotel, advisingand assisting to delivers the required results.

To ensure TnA is reviewed and locked weekly by the GM and that all ‘out with’ TnA is signed off by yourself and a review of the final payroll to be completed and signed off

Food cost

To ensure all menus are costed with RMD/GM & chef, with an appropriate sales mix and deliver the desired result. Ensure the local teams understand the shopping basket concept.

Liquor Cost

RFC to ensure the cashiers are trained to the appropriate level for reporting for the stocktakes

Work with the GMs to ensure responsibility for liquor has been split into the areas defined by the cellar policy.

In the event of a shortage (or large surplus) work with the GM to put in place an action plan to resolve.

Stocks

To ensure that all beauty/golf & leisure stocks are reported each month and they are of a reasonable level where overstocking is in place an action plan is to be completed by the GM

All stocks are locked away in a secure area

Forecasts

Review the hotel forecasts with the GM/RMD weekly, to ensure the appropriate level of control has been reflected & ensure that forecast conversions are “sensible”.

Fully understand any cost exceptions in last year’s/budget numbers & have knowledge of any year-on-year change in manning structures. (by month).

Participate in review calls & ensure all cost points are actioned.

Ensure all figures being reported on a weekly basis are accurate and are reflected to the ‘Freddi Report’ any exceptions to be challenged with French Duncan or Hotel.

Debt

Ensure the hotels comply with the company’s credit policy in terms of the granting of credit & debt collection.

All exceptions to be reported to HFD/RFC/GM/MD

RFC to ensure that all hotels are within the over 90-day debt targets

Compliance

(Once Procure Wizard is in place)

Train cashiers on documentation surrounding the following to ensure that the required level of compliance is in place: -

H&S / PSN audit; PAT testing; Hardwire Testing; Emergency Lights; Insurance conditions, Claims; Public Liability Letter; Employers Liability certificate. Licencing, including PRS, PPL CLA, HMO.

Pricing

Ensure all weddings & functions have been costed & make the required profit. All promotions have been calculated using the company standard of profit

PW

To ensure that PW for purchasing is up to date and all queries are resolved and within the company’s purchasing policy of ordering and delivering

Internal Audit

To complete a quarterly internal audit review of each hotel highlighting any challenges through the GM/RMD/HFD & RFC a minimum amber rating.

General

Work on any group wide projects.

Energy

To ensure all hotels have an energy policy and review the Responsible Power reports and report back any inefficiencies.

Strategy

RFM to ensure all hotels have a P&L template for local event pricing

CAPEX

RFM to support RMD’s/GMs on ROI

Internal meetings

RFM to ensure cashier are attending all internal financial/strategy/regional meetings

Internal procedures

RFM to ensure the cashiers are trained to the appropriate level on all internal accounting procedures.

RFM to report any unresolved issues to HFD/RFC/RMD

RFM to ensure that cashier has sound knowledge of Zonal/Opera/NAV

reporting tools.

Competencies

Must be fully competent in

Excel

Zonal

Opera

TnA

PW

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