Examinations Administrator

21 hours per week (Maternity Cover)

1-year Fixed Term

Start date: 28th October 2024

Glasgow

Salary grade 3 - £24,893.06FTE, pro rata £14,935.84

The College has introduced hybrid working which enables employees to work from both their home and in the College. The post is primarily based in the College building, however employees have the option to work up to 50% of their working time at home, with the days being subject to the needs of the business.

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiring, and we are committed to living these values and behaviours through the way we work and interact with each other.

The Role

Reporting through the Examinations Manager to the Deputy Head of Examinations and Director of Education and Assessment, the Examinations Administrator provides an examination administration service for postgraduate medical, surgical and dental examinations. The post-holder will be allocated to the dental, medical or surgical examinations team, depending on examination allocation but will work across the Unit as necessary. A clear grasp of the full range of examination requirements, in the context of national assessment standards, needs to be developed. The role involves multi-tasking, planning and working both independently and as a team member, and requires strong organisational skills and attention to detail.

About You

Relevant administrative experience of 3 years’ duration is essential
A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with modern office and IT systems
Knowledge of relevant legislation (e.g. GDPR)
Understanding of the Medical/Educational/Public sector or not-for-profit environment
Knowledge of quality assurance and maintenance of standards in relation to examinations
Demonstrable experience of organising examinations or events including; all logistical arrangements as well as examiner engagement and marking/results processing is desirable
Additional hours need to be worked in accordance with the demands of the Unit’s business activities, including meetings and examinations. Meetings may require attendance in the evening and exams will require early morning attendance at centres and/or later finishes.
The post holder will be required to travel within the UK and internationally, therefore periods away from home are necessary.

The full job description can be found on our website.

Benefits

40 days holiday
Pension
Life Assurance Benefit
Enhanced Sick Pay, Maternity, Paternity and Adoption pay
Wellbeing Benefit
Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website).

The closing date is Friday 27th 2024 at 12 noon. However, we will assess applications as they are received and call successful applicants for interview. Therefore, the closing date may be brought forward without notice. We anticipate interviews will be held w/c 30th September 2024.

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR)