1 Temporary, Admin / Secretarial / PA jobs in Blairgowrie, Perth And Kinross

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Job Title (Fixed Term for up to 12 months) - PKC12467
£25,096 - £26,447
Pullar House, Perth

Would you like to work in a role where you are making a real difference to people’s lives within our communities? Are you caring, compassionate and looking to work in an environment which encourages you to develop your skills and experience in health and social care?

The role will allow and require you to demonstrate your experience of multi-disciplinary working and be committed to working closely with colleagues from other disciplines.

We are looking for an enthusiastic individual to come and join us as a clerical. This is a really important post within the team and would require you to operate departmental systems, including databases and spreadsheet applications for the accurate input, collation and retrieval of information. You will also assist and carry out searches as required on computerised service user information system, collating standard reports as required.

This is a fast-paced role and other activities would include;

• Gather Assessment information from Health professionals and input to client database
• Input Assessments and care plans
• Stock control of Protective Clothing/Equipment/Stationery for service
• Check any invoices with regards to stationery orders, uniform etc. and pass to finance
• Assist in maintaining the filing system to ensure efficient and effective retrieval of documents and materials
• General typing of letters, memoranda, forms and photocopying as required
• Organising, preparing and minute taking for meetings
• Assist in the receiving of mail and preparation of outgoing mail
• Maintain a professional approach responding to all queries from the public, Council employees and outside Agencies in an efficient and courteous manner, using initiative to resolve problems; personally, and by the telephone both internally and externally
• Ensure the appropriate degree of confidentiality in all work undertaken
• To provide cover for other members of the Home Assessment Recovery Team as and when required.
• Receive telephone enquiries and take appropriate action as required

Skills & Experience Required

Knowledge & Experience

• You must have relevant experience working in an office environment
• You must be numerate and it would be beneficial if you have a knowledge of Budgets
• You must have experience working with computer software packages, it would be beneficial if you have experience of Departmental Scheduling Systems and MOSAIC.
• It would be advantageous if you have experience working in a Local Authority setting

Customer Care

• Sensitivity/empathy to the needs of others

Health & Safety

• You have a personal responsibility for taking care of yourself and others and must comply with all relevant Health and Safety legislation

Equality & Dignity at Work

• The ability to treat colleagues and customers with dignity and respect as per the Employee Charter
• Anti discriminatory attitude

Communications

• Efficient and effective communication skills
• The ability to liaise with other professionals in an appropriate manner

Flexibility

• Ability to work in a variety of situations and meet tight deadlines with accuracy.
• Proven organisational and prioritisation skills.

Achievement of Results

• Good standard of general education and would be beneficial if you have European Computer Driving Licence and HNC in Admin
• Willingness to undertake further training/education

Quality

• Experience of working within the operational practices and standards of an organisation

Team Working

• Ability to build good working relationships with others and work as part of a team.

Decision Making & Problem Solving

• Ability to work on own initiative with minimal supervision
• Objectivity in coping with difficult situations

Any Additional Requirements

• Must be able to cope with the demands of the job and attend on a regular basis

There is an expectation that short listed candidates will meet all the requirements stated in the job profile.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs. We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Next Steps

We would love to hear from you and would encourage you to get in touch with Holly Graham, Administrative Assistant on 01738 476714 or HLGraham@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide 2 references, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland form. If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.