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Posted today, 9 May
Job ref: 4676482
Full Job Description
GlasgowSalary - 27,000 - 28,000
Job Overview:
We are seeking an enthusiastic and versatile individual to provide administrative support and collaborate with colleagues to deliver exceptional service. This dynamic role is ideal for someone who excels as a team player and enjoys a variety of tasks.
Our Business Services Team consists of seven members, with four based in our London office and three in Glasgow. This position will work closely with colleagues in both locations and report to the Office Manager & Executive Assistant in Glasgow.
As the first point of contact for visitors, a warm and confident presence is essential. In addition to front-of-house duties, you will provide vital administrative support to our Property and Asset Management teams and senior leaders.
Key Responsibilities:
As part of a two-person front-of-house team, your daily responsibilities will include:
- Welcoming and assisting visitors professionally and courteously
- Handling incoming calls and directing enquiries appropriately
- Managing meeting room bookings, setup, and coordinating refreshments
- Handling incoming and outgoing mail and deliveries
- Assisting with general office maintenance, including running errands and preparing meeting spaces
Additional administrative duties will include:
- Providing travel, expense, and diary management support to Property & Asset Managers, Heads of Department, and Directors
- Preparing professional presentations, documents, and mass communications
- Supporting colleagues across the business to maintain high service standards
- Managing the key register and coordinating access with Property Managers
- Assisting with the coordination and logistics of corporate events and meetings
Skills & Qualifications:
- Previous experience in a front-of-house or administrative role, preferably in a corporate or professional services environment
- Excellent communication and interpersonal skills
- Highly organised with strong attention to detail
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Confident in managing multiple tasks and prioritising effectively
- Comfortable working both independently and as part of a team
- Professional and approachable, with a strong customer service orientation.
- Discreet and confidential when handling sensitive information
- Flexible and willing to take on varied tasks as needed
Benefits:
- Holidays - 25 days per year plus 10 bank holidays
- Private Medical Insurance
- Health Cash Plan
- 6.5% Pension Plan
- Death in Service
- Employee Assistance Programme
- Cycle to Work Scheme
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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