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Job ref: JL/JG
Full Job Description
Office Manager – Commercial Property Agency
Edinburgh
Salary Guide: £38K to £40K
Not to be missed!
Fantastic Opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre.
Our client is keen to secure a Pro-active, Dynamic, Customer Focused and switched on Office Manager to be part of their Professional and extremely friendly Team.
A ‘can do, positive and proactive approach’ will work well within the team offering the successful applicant a wide variety of tasks and responsibilities.
Good energy and bags of enthusiasm together with an extremely professional work ethic will play a big part in our Client’s hiring decision….
The Role
¨ Ensuring the smooth running of the office
¨ Providing secretarial services including updating website, arranging travel, marketing particulars
¨ HR and Staff Training
¨ IT – troubleshooting and liaising with our IT provider
¨ Office Policies and Procedures including Anti Money Laundering
¨ Accounts/Banking/Payroll/Pension Scheme administration
¨ Insurance
¨ Company Secretarial matters
¨ Staff expenses/credit cards
¨ Updating WIP Schedules, ensuring they balance with fees issued and providing financial information to the partners on a regular basis
¨ Ordering office supplies and stationery and liaising with suppliers
Skills etc.
- Excellent Microsoft Office and organisational skills and ability to effectively multi-task
- Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines
- Adaptable and proactive
- Accuracy and attention to detail are essential
- Positive attitude & work ethic
- Good team player
- Clear and concise communicator – both written and verbal
- Efficient
- Excellent time management
- Fantastic organisational skills
- Strong Admin
About you..
- Someone who is confident, dynamic, intelligent and thinks about what they are doing.
- Proactive and chase things up to ensure they are completed.
- Good letter writer who pays attention to detail and accuracy.
- Ability to assimilate information quickly and take action where required.
- Someone who questions things when they are unsure or if something doesn’t seem right.
- Friendly and approachable
- Enjoys a varied work-load
- Natural ‘people person’
A note from our Client…
‘We work in an open plan office which can be noisy at times. It’s a very busy environment, where things move at a fast pace – we need someone who can cope with the pace.’
Hours of work: Monday to Friday 0900 – 1730 hrs with an hour for lunch
Holidays: 25 days plus Easter Monday and Christmas closure (usually 8 days). An additional 2 days after 5 years’ service and a further 3 days after 10 years’ service
Contributory Pension Scheme
Private Healthcare Scheme – premium paid by the company
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