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Reception & Facilities Co-ordinator
Salary not available. View on company website.
Unternehmensgruppe Theo Mller, Blythswood New Town, Glasgow City
- Onsite working
- Part time
- Temporary
Posted today, 21 Mar
Job ref: ef22268cece84761975cde3dc508eaa6
Full Job Description
We are looking to welcome a Reception & Facilities Co-Ordinator to our team. Were looking for experienced individual to to-ordinate all reception and facilities activities within the Nerston, East Kilbride site. You will continually strive to make it a well-run site and ensure all visitors are warmly welcomed.
The role is located at East Kilbride and is part-time (24 hours per week-Wednesday/Thursday/Friday and for a fixed term of 12 months).
Key responsibilities for the Reception & Facilities Co-Ordinator:
Ensure reception and the office is kept in a professional and presentable condition.
Greet and assist all visitors, colleagues and contractors with a positive and welcoming approach and ensure all appropriate procedures are followed.
Promptly answer and field all incoming calls efficiently and courteously.
Manage incoming and outgoing post and deliveries and keep logs of all items posted out on a daily basis.
Monitor, order and store all office and cleaning supplies; maintain appropriate stock levels.
Manage the creation of employee swipe card requests through to completion within agreed timelines.
Support administrative / reporting tasks as required.
Monitor meeting rooms and kitchen areas to ensure they are clean and suitably stocked.
Co-ordinate office car parking and maintenance of the office décor, plants, equipment and furniture.
Complete the Purchase Order receipting of site related invoices.
Keep all communal communication boards updated with relevant information.
Support with taxi bookings and company pool cars.
Organise site meetings, attend certain meetings and capture actions and track progress.
Assist with meeting room bookings and lunches and support with travel requests.
Co-ordinate general site/office facilities-contractors such as gardeners, window cleaners, tradesmen, scheduled testing of boilers etc.
Co-ordinate Health & Safety, Fire Wardens and tests and Sustainability activities.
Manage site inductions for new starters as required.
Identify and suggest cost-saving initiatives.
Exceptional communication skills.
Strong contractual background.
Ability to create new processes & procedures and problem solve.
Demonstratable experience in managing costs/budgets.
An agile, responsive and a collaborative mindset willing to get involved in a broad range of tasks.
Proficient with Microsoft Office.
Excellent interpersonal /stakeholder management skills
Mller pride ourselves on offering support to help develop your knowledge and skills. In return for your commitment, drive and enthusiasm, we offer our employees numerous benefits as part of your employment, including, If you have the skills and experience in the above areas and would like to be considered for this role, please apply at www.mullercareers.co.uk
Mller UK & Ireland is wholly owned by the Unternehmensgruppe Theo Mller which employs over 24,000 people throughout Europe. In the UK, Mller develops, manufactures and markets a wide range of branded and private label dairy products made with milk from more than 1,700 British farmers. The Mller brand is ranked at No.7 in The Grocers Top 100 list of Britains Biggest Brands, and is also the 7th most chosen brand in the UK., Mller has been a loved brand in the UK for over 30 years. Its a household name and it continues to grow as we invest to make and market an ever-great range of fantastic dairy products. We are currently the 8th most chosen FMCG brand, picked from supermarket shelves over 208 million times each year
Muller is ranked within the top 20 list in The Grocers Top 100 of Britains Biggest Brands and picked from shelves millions of times each year. Mller Milk & Ingredients aims to be Britains private label dairy leader and produces branded and private label fresh milk, cream, butter and ingredients products. It boasts a network of dairies and depots servicing customers throughout the country.
Competitive Salary / Bonus scheme / Life Assurance / Contributory pension plan / Employee Assistance Programme - an easy-to-use app which offers guidance and care for your physical and mental health. It puts a range of health and wellbeing services at the fingertips of Mller employees / Generous annual leave increasing with service / Flexible benefits programme / New and improved family friendly policies for maternity, adoption/surrogacy and paternity/partner leave / Free onsite parking / In addition, our employees have access to a Rewards Benefits Programme providing an exclusive range of discounts across 800 retailers, utilities, holidays and cinema tickets.
The role is located at East Kilbride and is part-time (24 hours per week-Wednesday/Thursday/Friday and for a fixed term of 12 months).
Key responsibilities for the Reception & Facilities Co-Ordinator:
Ensure reception and the office is kept in a professional and presentable condition.
Greet and assist all visitors, colleagues and contractors with a positive and welcoming approach and ensure all appropriate procedures are followed.
Promptly answer and field all incoming calls efficiently and courteously.
Manage incoming and outgoing post and deliveries and keep logs of all items posted out on a daily basis.
Monitor, order and store all office and cleaning supplies; maintain appropriate stock levels.
Manage the creation of employee swipe card requests through to completion within agreed timelines.
Support administrative / reporting tasks as required.
Monitor meeting rooms and kitchen areas to ensure they are clean and suitably stocked.
Co-ordinate office car parking and maintenance of the office décor, plants, equipment and furniture.
Complete the Purchase Order receipting of site related invoices.
Keep all communal communication boards updated with relevant information.
Support with taxi bookings and company pool cars.
Organise site meetings, attend certain meetings and capture actions and track progress.
Assist with meeting room bookings and lunches and support with travel requests.
Co-ordinate general site/office facilities-contractors such as gardeners, window cleaners, tradesmen, scheduled testing of boilers etc.
Co-ordinate Health & Safety, Fire Wardens and tests and Sustainability activities.
Manage site inductions for new starters as required.
Identify and suggest cost-saving initiatives.
Exceptional communication skills.
Strong contractual background.
Ability to create new processes & procedures and problem solve.
Demonstratable experience in managing costs/budgets.
An agile, responsive and a collaborative mindset willing to get involved in a broad range of tasks.
Proficient with Microsoft Office.
Excellent interpersonal /stakeholder management skills
Mller pride ourselves on offering support to help develop your knowledge and skills. In return for your commitment, drive and enthusiasm, we offer our employees numerous benefits as part of your employment, including, If you have the skills and experience in the above areas and would like to be considered for this role, please apply at www.mullercareers.co.uk
Mller UK & Ireland is wholly owned by the Unternehmensgruppe Theo Mller which employs over 24,000 people throughout Europe. In the UK, Mller develops, manufactures and markets a wide range of branded and private label dairy products made with milk from more than 1,700 British farmers. The Mller brand is ranked at No.7 in The Grocers Top 100 list of Britains Biggest Brands, and is also the 7th most chosen brand in the UK., Mller has been a loved brand in the UK for over 30 years. Its a household name and it continues to grow as we invest to make and market an ever-great range of fantastic dairy products. We are currently the 8th most chosen FMCG brand, picked from supermarket shelves over 208 million times each year
Muller is ranked within the top 20 list in The Grocers Top 100 of Britains Biggest Brands and picked from shelves millions of times each year. Mller Milk & Ingredients aims to be Britains private label dairy leader and produces branded and private label fresh milk, cream, butter and ingredients products. It boasts a network of dairies and depots servicing customers throughout the country.
Competitive Salary / Bonus scheme / Life Assurance / Contributory pension plan / Employee Assistance Programme - an easy-to-use app which offers guidance and care for your physical and mental health. It puts a range of health and wellbeing services at the fingertips of Mller employees / Generous annual leave increasing with service / Flexible benefits programme / New and improved family friendly policies for maternity, adoption/surrogacy and paternity/partner leave / Free onsite parking / In addition, our employees have access to a Rewards Benefits Programme providing an exclusive range of discounts across 800 retailers, utilities, holidays and cinema tickets.
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